Administrative Associate

Description

Job Information
Title: Administrative Associate (2179)
First Date of Posting: 7/7/2023
Last Date of Filing: 7/21/2023
Authority: OA
Department: Subways
Division/Unit: Customer Environment & Facilities / Electronics Maintenance Division
Reports to: Deputy Chief Officer - Telecommunications
Work Location: 2 Broadway - Manhattan
Hours of Work: 0800 – 1600 hours – M - F

Compensation
Administrative Associate (OA): $64,925 - $82,065 (new hire rate: $56,456)
- Represented by NYCT - TWU L100 C&S

Responsibilities
The selected candidate plans and carries out assigned administrative functions, i.e., scheduling, coordination of meetings and record keeping for the Office of the Deputy Chief Officer, Telecommunications within the Electronic Maintenance Division [EMD]. The selected candidate will work with the Telecommunications Senior Staff in tracking and reporting monthly goals, preparing holiday and special event coverage, routing personnel packages, routes correspondence and prepares responses. Additional responsibilities will also include working closely as assigned with EMD's Project Coordinators entering and updating electronic training records as well as entering and tracking key performance indicators (KPIs), and related dashboard data for departmental management purposes.

Education and Experience
1. A baccalaureate degree issued upon completion of a four-year course in an accredited college or university and one (1) year of satisfactory responsible full-time paid experience in a governmental agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties; or

2. An Associate’s degree from an accredited college or completion of two years of study (60 credits) at an accredited college and three (3) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which shall have been in an administrative capacity as described above; or

3. High school graduation or evidence of having passed an examination for a high school equivalency diploma or U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and five (5) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which shall have been in an administrative capacity as described under subdivision l; or

4. A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described under subdivision 1.

Desired Skills

• Proficient in Microsoft Office Products, Word, Excel, Outlook, Power Point
• Proficient in Adobe Acrobat Pro
• Strong general administrative and organizational skills.
• Excellent verbal and written communication skills
• Excellent problem-solving skills.

Selection Method
Based on evaluation of education, skills, experience, and interview.

Other information
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

How to apply
MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.