Administrative Associate

What We’re Looking For

The Department of Chemistry & Biochemistry, College of Arts & Sciences, is seeking an Administrative Associate who will support in-office, day-to-day operations of the Department of Chemistry & Biochemistry. The successful candidate will have strong organizational and time-management skills, be detail-oriented and have expertise in providing excellent customer service. The candidate must be a self-starter and work well in a team environment.

The qualified applicant must have a minimum of 3-years experience; an Associates Degree and 5-years experience preferred. An active Christian faith is required.

Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Preferred Attributes include:

• Maintains discretion and the highest professional standards while working with confidential information
• Strong written and verbal communication skills

What You Will Do

• Promote a professional environment with excellent customer service to faculty, students and guests
• Work with the Chair and Administrative Manager to manage resources and communications
• Assist in planning and scheduling business meetings, faculty meetings, and other events
• Maintain / purchase shared-use office equipment and office supplies
• Administer information including mail distribution, electronic mail wide-area announcements, newsletters, electronic mail distribution lists, physical bulletin boards and electronic displays, department webpage, social media sites and digital Box folders
• Maintain office files and records
• Submit facility service work orders and process key / card-swipe building access requests
• Maintain department personnel roster and Ignite organizational updates
• Assist Chair with personnel recruiting including scheduling campus visits/interviews
• Process agreements for visiting scientists and scholars
• Assist Undergraduate and Graduate Program Coordinators with hiring and separation of undergraduate work-study students (Ambassadors, teaching and research assistants, supplemental instructors, graders, interns, and office assistants)
• Work with the faculty and staff to execute the annual Colloquium graduate seminar series, Advanced Instrumentation Workshop, Graduate Recruiting Weekend, W. Dial Black Family Lecture, Careers in Science, Gooch-Stephens Lectures, and the Stone Symposium including marketing, speaker travel, reimbursements and honorarium, and planning receptions and dinners
• Assist faculty and program coordinators with Welcome Week activities for graduate and undergraduate students
• Assist faculty with office requirements; manage faculty and staff office moves and moveouts
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate . Also, explore our great hometown of Waco and many opportunities to engage locally.