Administrative Coordinator

• Assist with purchase and inventory of office, laboratory, clinical, and electronic needs including consumable supplies, small and large equipment, and computing software and hardware.
• Training grant administration – assists with required trainee appointment forms, data tracking, follow-up with past trainees to collect data for federal grant reporting requirements.
• Manage CBCC translational research seed grant program (grant review process, award notifications and decision letters, collect progress reports, track accomplishments and outcomes.)
• Support for Cancer Center Grand Rounds, Cancer Biology Seminars, faculty lecture series, and other lectures. Organize regularly occurring meetings. Assists with planning and execution of research symposiums, poster sessions, and other special events.
• Performs other duties as required.

• Prepares and tracks department payment requisitions, travel expense reimbursements, purchase requisitions, capital equipment purchases, etc. Monitors and verifies that expenditures post to accounts in a timely manner. Oversight for office supplies and departmental research supplies.
• Procard management – process and review expenditures, collect and submit receipts, monthly reconciliation for assigned procards.
• Financial coordination for training grants, CBCC translational research seed grants, and other programs. This includes making purchases, tracking expenditures, monitoring budgets, reconciling adjustments, etc.
• Under the direction of the Administrator, monthly review of account financial reports, reconciling payroll adjustments, expense transfers. Monitoring budget and spend rates. Prepares adhoc financial reports as required.
• Provides support for the financial manager of the Cancer Clinical Trials Office. Prepares and tracks invoices and expenditures. Prepares new account set-up packages.
• Other duties as assigned.

Diversity, Equity, and Inclusion