Administrative Coordinator - job 1 of 2

St. Edward's University, a nationally ranked, independent Catholic university and Hispanic Serving Institution (HSI) invites applications for the Academic Programs Coordinator position in Academic Affairs. The Academic Programs Coordinator provides broad support for programs in Academic Affairs including Global Initiatives, Study Abroad, General Education, Freshman Seminar, Honors, and Fellowships. Additionally, it supports the AVP for Faculty DEI in special projects, as needed.

St. Edward's University embraces excellence through diversity and especially encourages applications from women and members of underrepresented racial, ethnic, sexual, and gender minority groups. Candidates should demonstrate a commitment to supporting a diverse campus community.

For consideration, the applicant must possess Bachelor's Degree and three (3) years of administrative support and program coordination experience in higher education or other educational setting. Strong interpersonal skills and the ability to work effectively and collaboratively with faculty, students, and staff in a diverse campus community. Strong verbal and written communication for understanding project requirements. Ability to exercise and apply sound judgment and decision-making skills as well as the ability to maintain integrity and confidentiality of data and information. Independently motivated, with the ability to take on tasks and duties without immediate direction. Strong organizational and multi-tasking skills with attention to detail and follow-through. Ability to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information. Ability to adapt to new platforms as they are introduced, including website maintenance, calendar and meeting scheduling platforms (e.g. Handshake, Calendly, Google Calendar), virtual meeting applications (e.g. Zoom, Skype, FaceTime), and other CRM software, Google Suite, Microsoft Office Suite, Smartsheet, Adobe Sign, and others as needed. Ability to travel by car and plane for university business (5%). Must possess an unencumbered driver's license and the ability to successfully pass a criminal background check

Essential Responsibilities Include:

• Supports program directors in coordinating, planning, and executing curricular and co-curricular events throughout the academic year.
• Maintains financial accounts including monthly reconciliation of program budgets, stipend processing and disbursement, purchasing, and other financial responsibilities.
• Supports program directors with university and program processes such as registration, room schedule requests, course overloads, etc.
• Communicates with other university departments, units, and divisions regarding programmatic processes (i.e., registrar's office, schools, department chairs, success coaches, other stakeholders within the academic affairs division, etc.)
• Assists with travel, conference reservations, and requisite travel for students in program-sponsored travel.
• Creates and maintains records including student data, faculty contracts, vendor packets, curriculum, courses, etc.
• Prioritizes and monitors the progress and performance of project activities and deliverables.
• Organizes meetings, calendars, and schedules.
• Attends all required meetings, keeps notes, and takes minutes.
• Disseminates materials and content to publicize events.
• Assists with programs' website updates.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage - UMR (HSA & FSA Available)

Dental - Sunlife Dental

Vision - Sunlife Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. Applications will not be considered if it is missing any of these three items.

In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University?

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship: We are not offering sponsorship at this time.

Background Checks: A criminal history background check is required for finalist(s) under consideration for this position.

Reference #: J2020393

Posted: 7/5/2023