Administrative Coordinator I

Administrative Assistant

Why join us?

We are hiring for a Part-time position! We are looking for an Administrative Assistant to join our team. This position location is in Kirkland, WA and reports to our Vice-President Business Operations.

The Administrative Assistant is responsible for supporting staff in all administrative capacities. Typical duties and essential functions will include but not be limited to the preparation, modification, coordination, and/or review of the following contributions below.

About Us:

SNC-Lavalin is one of the world’s most respected design, engineering, and project management consultancies. SNC-Lavalin has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States. SNC-Lavalin has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• Administer building access and alarm.
• Coordinate Lunch & Learns and company events.
• Maintain filing and project closeout / storage.
• Order office supplies.
• Manage incoming and outgoing packages (FedEx/UPS).
• Collect & distribute incoming & outgoing mail.
• Conference room and kitchen housekeeping.
• Process miscellaneous Purchase Orders.
• Generate internal purchase orders.
• General data entry / word processing / office support.
• Order employee business cards.
• Provide New Hire packages and general office orientation.
• Manage Certificate of Insurance requests with the Corporate Insurance Department.
• Manage insurance certificate tracking and administration at the project level.
• Proofread / format / assemble monthly reports.
• Update & manage corporate resume database.
• Convert resumes to SNC-Lavalin format.
• Update and maintain database of PE Licenses.
• Monitor and assist in update of corporate licenses.
• Upload & manage corporate project fact sheet database and coordinate & write project fact sheets.
• Organize registrations for trade shows, ISPE, or other events & order any necessary booths or promotional materials. (Done in coordination with Corporate Marketing Dept.).
• Support and assist with document control tasks as required.
• Proofread and assemble client Contracts as required.
• Manage and maintain filing of client Contracts.
• Manage and maintain approved engineering specifications, guidelines, and work instructions.

What will you contribute?

• Must have at least 2-5yrs of Administrative experience.
• Must have the communication skills necessary to effectively communicate with co-workers.
• Must be skilled in the Microsoft Office Package.
• Must have familiarity with database software.
• Position demands an individual who is detail oriented, has an ability to focus, can prioritize projects and can handle multiple tasks and deadlines in a fast-paced environment.
• Education – Associates or bachelor’s degree Preferred.

What we offer at SNC-Lavalin:

At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits:

• Opportunity to work on various projects of various sizes
• Competitive salary
• Motivational financial package & flexible benefits
• Group Insurance
• Retirement Savings Plan
• Employee Assistance Program (EAP)
• Learning and development programs, training, career opportunities

You think that a career in our team could match your profile, submit your application online now!

Founded in 1911, SNC-Lavalin is a global fully integrated professional services and project management company and a major player in the ownership of infrastructure. From offices around the world, SNC-Lavalin's employees are proud to build what matters. Our teams provide comprehensive end-to-end project solutions – including capital investment, consulting, design, engineering, construction, sustaining capital and operations and maintenance – to clients in oil and gas, mining and metallurgy, infrastructure, and power. On July 3, 2017, SNC-Lavalin acquired Atkins, one of the world's most respected design, engineering, and project management consultancies. http://www.snclavalin.com.

Pay Range $25hr - $29hr

Note to staffing and direct hire agencies:
In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, SNC-Lavalin Family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.snclavalin.com/recruitment-agencies