Administrative Coordinator I

Serves as Office Manager/Administrative Coordinator I to the Chair of the Department of Communication. Assists with students services support. Serves as department's secondary registration coordinator. Performs other duties as assigned. This position is one of responsibility and trust. Must have high standards of integrity and professionalism.

45% - Essential - Administrative Support to Department Chair:
Manages the Department of Communication¿s main office while providing administrative support to the Department Chair. Assists in scheduling meetings for the Department Chair. Coordinates travel arrangements for the Department Chair. Provides specialized assistance to the Department Chair in developing, analyzing, and implementing policies, procedures, and projects. Establishes and maintains positive relationships with various constituencies involving inquiries, resolving complaints or problems, yet maintaining and guarding special and confidential information as a liaison for the Department Chair. Screens all incoming calls to Department Chair and often returns calls on the Chair¿s behalf and serves as buffer for the Department Chair in critical situations.

35% - Essential - HR and Personnel Management:
Processes hiring paperwork and Tiger Talent requests. Manages payroll accounting for all employees, staff, graduate assistants, and hourly undergraduate lab assistants. Reviews payroll transactions and verifies each employee is receiving the accurate rate of pay. Coordinates corrections with the College and Human Resources offices. Advises in confidential matters related to salaries. Verifies student assistantships and wages payments. Compiles data and prepares information for salary studies and analysis. Enters HR data for all employees. Compiles data for faculty summer stipends, dual employment and grants. Collects and enters hourly employee time sheets into the payroll system.

20% - Essential - Fiscal and Procurement Assistance:
Assists College budget office with the coordination of procurements on behalf of the department according to procurement service guidelines. Maintains accurate receipts for all purchases made for the department via P-card and Buyways.

Education - High School or Equivalent - work exp that is directly related to the area of employment -bachelors degree may be substituted for experience.
Work Exp 1+ years

JOB KNOWLEDGE
Comprehensive Job Knowledge - Comprehensive knowledge of theories and practices and ability to use in complex, difficult and/or unprecedented situations

SUPERVISORY RESPONSIBILITIES
Supervises Work of Others - Supervises work of others and may offer recommendations for hiring, termination and pay adjustments but does not have responsibility for making these decisions.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

50% - Sit (stationary position) for prolonged period
20% - Walk or move about
50% - Communicate, converse, give direction, express oneself

0% - No Work Conditions

Standard Hrs: 37.5; Band: 05; expected pay range $35,360 to $50,000

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

July 28, 2023

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.