Administrative Coordinator, Office of Admissions- Repost

Reporting to the Director of Admissions and Strategic Recruitment, the Admissions Administrative Coordinator provides a broad range of organizational & administrative support to the Director and to the Admissions Office Recruitment Team. The position employs strong interpersonal skills, attention to detail, and independent decision-making in prioritizing & completing tasks and projects in a high-volume environment.

Essential Functions:

• Prepare basic reports and analyses of spending, projected costs and encumbrances.
• Process payments for all expenses for on- and off-campus recruitment activities; establish & maintain files for accurate record keeping and distribute event details as appropriate.
• Ensure appropriate forms are signed and processed for overtime authorization, new hires and office work orders.
• Monitor the progress of contracts submitted for review by FIT for compliance with FIT policies, approval, and payment. Check for accuracy, note discrepancies or key changes, and make basic edits.
• Maintain recruitment calendars, all leave time for the department, and event tracking in the TrackVia, Calendly, Webex events, and similar systems.
• Guide and execute projects as assigned, such as collecting data, analyzing information and compiling complex reports and documents for the Director and other areas of the College.
• Work with the Director/designee to monitor, check for accuracy, and maintain public-facing admissions information and collateral.
• Assist the Director of Admissions and Strategic Recruitment in scheduling meetings, preparation of meeting materials and making travel arrangements.
• Reserve spaces, book audio visual, custodial, food, public safety, and other services.
• Maintain the inventory for all recruitment materials.
• Research and order office equipment and supplies as appropriate.
• Cover occasional recruitment assignments as needed.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Minimum Qualifications:

• Bachelor's degree and three years of work experience, preferably in a high-volume higher education or customer service environment.

Knowledge, Skills and Abilities:

• Strong computer skills including Microsoft Office/G-Suite and experience with student information systems and purchasing systems.

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Constant; Communicate Orally- Constant; Reason & Analyze- Constant; Write- Constant

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment.

PHYSICAL REQUIREMENTS

Sit- Constant; Stand- Constant; Bend- Constant; Walk- Constant; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift<10- Occasional; Lift 10-20- Occasional; Lift over 50- N/A; Reach- Occasional

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment.
Starting Salary: $66,187 per year with step increments per Salary Schedule 93, after one year of service and annually thereafter.

Full-Time Benefits
Employee Holiday and Work Schedule
Summer Fridays
Remote Work Policy

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.