Administrative Coordinator

Some opportunities happen only once in a lifetime - like a job where you have the chance to change lives. At Alexion, people living with rare and devastating diseases are our Guiding Star. We are driven to continuously innovate and create meaningful value in all we do to help patients and families fully live their best lives. We value the uniqueness and diversity of our employees and recognize that nurturing the diverse perspectives and strengths of our people translates into innovative breakthroughs for patients.

This is what you will do:

The Administrative Coordinator will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office, supporting the SVP of Strategy & Business Development for the Rare Disease Unit in Boston, MA! They will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. They will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position. The ideal candidate will be dynamic, high-energy, versatile, highly organized, possess the ability to think creatively while problem solving, and able to support cross-functional coordination in a fast-paced environment. The coordinator will be required to be available during regular business hours, evenings and/or weekends, on occasion/as needed to provide support and assistance to the executive. Some travel may be required.

You will be responsible for:

• Duties include scheduling of appointments, maintenance of calendars, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, expense reimbursements, handle purchase orders and invoices, coordination of meetings and receptions, preparation of presentation materials, and maintenance/filing of documents.
• Manages all correspondence and communication that comes into the executive’s office, apprises executive on nature/priority of each item, and coordinates responses.
• Anticipates potential problems that could impact the executive and coordinates solutions.
• Applies substantial knowledge in the coordination of sensitive reports and analysis (e.g., budgets, board materials, and highly confidential correspondence).
• Handles matters proactively and expeditiously and follows-through on projects to successful completion.
• Expected to provide continuous support in tandem with the executive’s daily schedule and obligations.

You will need to have:

• Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction from the executive
• Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the Board of Directors, the Steering Committee, industry and government officials, analysts, Alexion clients and all levels of the organization.
• Ability to partner with the executive to understand nuances, appropriate protocol, and specific preferences of the executive, and execute on the level of support required/expected.
• Ability to follow complex written and verbal instructions.
• Strong interpersonal skills required to persuade and build consensus and cooperation.
• Ability to work under time constraints and be available as needed.
• Top level detail, organizational, and analytical skills required as the nature of the executive’s position leaves little room for error.
• Ability to handle the highest level of confidential issues with the utmost sensitivity.
• Extremely proficient in Microsoft Office application (Excel, Word, PowerPoint, and Outlook)
• The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.

We would prefer for you to have:

• Experience working in the pharmaceutical/biotech industry

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Alexion is a global biopharmaceutical company focused on serving patients and families affected by rare diseases and devastating conditions through the discovery, development and commercialization of life-changing medicines. Headquartered in Boston, Massachusetts, Alexion has offices around the globe and serves patients in more than 50 countries. Further information about Alexion can be found at: www.alexion.com.

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion has taken critical steps to protect colleagues, loved ones, and patients from COVID-19 and its variants. All US-based employees must comply with Alexion's COVID-19 vaccination mandate. Alexion provides exceptions based on applicable state law as well as reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding a legally required exemption or accommodation, please contact accommodations@Alexion.com. Alexion participates in E-Verify.

As a leading employer in our industry, Alexion offers a highly competitive package of base and incentive compensation as well as a comprehensive benefits program designed to support the health, wellness and financial security of our employees and their families. Benefits include group medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, and much more.

AstraZeneca completed its acquisition of Alexion, marking the creation of Alexion, AstraZeneca Rare Disease. If you're interested in career opportunities with AstraZeneca, click here.