Administrative Intern

Summary

At Balfour Beatty in California, we are seeking an Administrative Intern. We are looking for candidates who are interested in gaining experience with a commercial construction company, while providing comprehensive administrative support to the management team and staff in our San Diego office. The successful candidate will play a crucial role in ensuring smooth operations and facilitating effective communication within the office. If you have a passion for what you do, a strong drive to achieve results, and the ability to solve problems creatively, we invite you to join us.

Salary Range

$ 19.00 to $23.00 an hour

Essential Functions

• Basic office upkeep. Examples include but are not limited to: maintaining the coffee machine, stocking the kitchen, refilling office supplies, and ordering replacements when necessary.
• Retrieving, sorting, and distributing incoming mail to the appropriate staff members daily.
• Covering the front desk and answering incoming phone calls when needed.
• Handling outgoing mail for all staff, ensuring timely and accurate delivery.
• Maintaining and organizing electronic and physical files, ensuring they are easily accessible and up to date.
• Assisting project accountants in tracking labor compliance using LCPTracker software and Excel spreadsheets (*labor compliance and LCPTracker training will be provided by the company). Offering additional support to project accountants as needed.
• Reviewing and approving certified payrolls and other documents submitted by subcontractors. Proactively communicating with the subcontractors to remind them of missing documents, deadlines, etc.
• Providing support in setting up various events, such as Quarterly All Hands Meetings. Collaborating with teams and vendors to ensure successful event execution. Assisting with the on-site event management, including registration and attendance tracking.

Qualifications

• High School diploma required; Associate degree in Business Administration or related field is preferred.
• Prior internship or work experience in the office setting preferred.
• Experience in the commercial construction industry is preferred, but not required.
• Proven ability to bring new ideas and creative perspective to tasks and projects.
• Strong computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, or other presentation software.
• Familiarity with software tools like Canva, MS Forms and SurveyMonkey is a plus.
• Excellent communication skills, both written and verbal.
• Ability to establish and maintain effective relationships with individuals at all levels of the organization.
• Highly organized with excellent attention to detail.
• Proficient in using company communication tools such as Microsoft Teams, Outlook, etc.

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.