Job details

Administrative Manager

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

The Administrative Manager serves as the supervisor for 25+ administrative professionals supporting the investment platform in the firm’s US offices. S/he is part of a four-person team, reporting to the senior Administrative Manager for the client and investment platforms. The position’s mandate is to leverage the time of the firm’s investment professionals through the hiring, training, coaching, and development of support staff. The Administrative Manager may also coordinate general management processes on behalf of department leadership while working cross-functionally in a global, matrixed environment. The ideal candidate is an experienced personnel manager interested in programmatic leadership.

Responsibilities

The role is responsible for the strategic and tactical management of administrative professionals. Responsibilities will include:

Recruiting & Hiring

Consult with hiring teams to determine job descriptions & interview process
Work with HR to ensure sourcing of desirable candidates
Gather interview feedback & make hiring recommendations
Coordinate onboarding of new hires

Performance Management

Construct feedback vehicles & manage related processes
Address ad hoc performance concerns
Track attendance; coordinate leaves & other work interruptions
Determine and deliver compensation decisions

Training & Coaching

Provide a training program & materials that enable rapid and ongoing assimilation of core competencies
Provide ongoing learning opportunities to promote employee engagement and potential career advancement
Coordinate with relevant departments to deliver training on new technologies and procedures

Morale & Team Building

Track and recognize various milestones & holidays
Implement team-building activities to foster a collaborative environment

Headcount Management & Floater Coordination

Evaluate staffing levels and identify potential efficiencies across businesses
Ensure adequate back-up and cross-training
Coordinate floater Admin team

Business Operations

Coordination of general management processes across business units including financial budgets, business continuity planning, real estate and visitor management, etc.
Represent administrative management and participate in various initiatives and projects across the firm
Collaborate with peers across the firm who are in similar roles, as appropriate
Foster constructive relationships with stakeholders and firm leadership
Other duties as assigned

Qualifications

Undergraduate degree with strong academic credentials
Minimum 3 – 5 years’ recent experience with direct personnel management of a significantly-sized population, preferably in a mid-to-large sized professional services environment; candidates with recent Human Resources experience may also be considered
Demonstrated competence in both process/program management (e.g., development and implementation of curricula, best practices, control procedures, etc.) and data-driven project management
Excellent business judgment and decision-making within “people-centric”, collaborative environments
Commitment to Diversity, Equity & Inclusion goals
Outstanding “soft skills”: demonstrated excellence in both oral and written communication, relationship management, emotional intelligence, diplomacy, conflict resolution
Prior exposure to global contexts, whether via professional or personal experience
Proactive & creative approach to change management; knowing when to act independently and when to seek a broader audience
Ability to work in a fast-paced environment, where multiple priorities change frequently, and deadlines are often under significant time pressure
Outstanding work quality, detail-orientation, and follow-through
Advanced proficiency in Microsoft Office suite and enthusiastic proponent of new technologies
Humility, can-do attitude, sense of humor, and team-focused work ethic

The nature of this role requires the ability to work between the hours of 8 am – 5 pm with high reliability and additional scheduling flexibility as needed including scheduled early morning or evening video calls. This role also requires an ability and willingness to travel domestically.

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at

GMCANINQ@wellington.com

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:

USD 65,000 - 150,000

This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

By Wellington Management

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our only business is investment management, and our mission is to exceed the investment objectives and servi...

10 jobs

FUNDING

Other

INDUSTRY

Investment & Asset Management

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Boston, MA

DATE POSTED

July 21, 2023