Administrative Secretary I, 1.0 FTE, Dept Instructional Programs (Pre-K-12 English/Language Arts), Ad close 06/15/23

SUMMARY DESCRIPTION:
Under general supervision, performs varied office and secretarial work for supervisors and staff at the division level. The class consists of positions serving as the principal office support for supervisory staff at the division level or equivalent. This level deals with matters requiring research, investigation or analysis, and consideration of several variables before acting. Employees exercise considerable initiative by anticipating requirements of supervisor and staff for information, assembling information for reports coming due, and tracking events or situations to keep supervisors and staff informed. Employees ensure either personally or through others that office support is available on a timely basis to serve staff, that adequate supplies are on hand, and that equipment is in good condition. The work requires an understanding of departmental and divisional organization, subunits and MCPS functional relationships. Skilled operation of word processors and computers is a normal requirement of positions.

CERTIFICATE LICENSE:
None

KNOWLEDGE, SKILLS, and ABILITIES:
Considerable knowledge of business English, spelling, general vocabulary, and arithmetic; considerable knowledge of modern office practices, procedures, and equipment; working knowledge of the general organization and functions of the major units of MCPS. Ability to keep complex records, assemble and organize data and to prepare reports from such records; ability to compose memoranda and letters from general instructions; ability to carry out continuing assignments on own initiative; ability to take rapid and accurate dictation from individuals or group meetings may be required for some positions. Ability to operate word processing equipment and to complete complex word processing tasks. Skill in the proficient operation of typewriters, word processors and desktop computers. Good oral and written communications and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

EDUCATION, TRAINING, and EXPERIENCE:
High School or GED diploma required. Associates degree preferred. Minimum two years experience with in a busy office environment. Written and oral communication skills training; Considerable experience providing high-level secretarial/data management functions using modern office technologies. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position, may be considered.