Administrative Specialist III

Requisition Number: S01523P:
Position Category: Staff
Campus Location: Off Campus
Hours Per Week: 40
Months Per Year: 12
Alternate Work Schedule:
Pay Grade: N25
Salary:
Hourly Pay Rate:
FLSA: Non-Exempt

Job Summary/Basic Function:
This is an administrative support position for the Division of Online & Continuing Education and will be housed at the Rocky Mountain Center for Occupational and Environmental health building in Salt Lake City, Utah. This position will mainly provide program support for the National Institute for Occupational Safety & Health (NIOSH) and the Mountain West OSHA Education Center as well as other programs as assigned by the Director. This position will autonomously manage support for multiple areas and/or be the subject matter expert for specific skills/tasks with the responsibility to manage budgets, resolve customer (student) conflicts, establish processes, and make decisions on day-to-day issues. This person is expected to learn and understand the vision of the area being supported in order to develop processes that will support achieving that vision. Some tasks that may be required are: Provide operational and clerical support to program administrators; train new employees in operational tasks; oversee and/or submit financial requests for the operation of various programs including instructor payments, reconcile credit-card transactions, and review departmental purchases in accordance with WSU PPM; prepare course materials; process instructor payments; assist with courses, conferences, and seminars. The position is self-directed and will work autonomously at the off-campus location including coordinating with different departments that provide services at various locations. This position may be the primary operational contact for one or more significant program areas and will need to know all the operational details for that area. They may eventually supervise full-time staff and/or part-time hourly/student aide positions including scheduling employee coverage. Other operational responsibilities may be assigned as needed.

Required Qualifications:
Required:

• High School diploma or equivalent
• 3 years of full-time related experience that includes administrative support.
• Experience and advanced proficiency with MS Office software i.e., Excel, Word, Publisher and PowerPoint.

Preferred Qualifications:
Preferred:

• Excellent communication skills

Background Check? Yes

Benefits Summary:
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 08/03/2023
Review Date: 08/13/2023
Job Close Date:
Open Until Filled: Yes

Notes to Applicant:
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin August 13, 2023. Position will remain open until filled.

Criminal background check required as a condition of employment.
Physical Activity of this position: Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://jobs.weber.edu/postings/20444

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