Job details

Administrative Support Associate

Class Summary

Job Description

This Administrative Support Associate IV will provide administrative support for the Planning Division Directors, Community Planning Section Manager, and all Planning Division staff. This position will serve as a lead to staff to include assigning and monitoring work and providing direction. The Administrative Support Associate IV will also prepare legal advertisements, creates public hearing agendas, minutes, and resolutions in support of the Planning Commission and Board of Commissioners’ meetings.

Essential Duties

Oversees projects which includes gathering information, conducting research, scheduling meetings, establishing contacts, and preparing correspondence and reports
Creates and processes all Planning Division case types in Accela relating to Special Use Permits, Rezoning, and Change in Conditions Applications, and Annexation requests
Researches and fulfills all Planning Division open records requests
Serves as initial point-of-contact for walk-in customers, phone calls and emails
Maintains Planning Division documentation per record retention requirements
Processes high volume of time sensitive data, adhering to weekly and monthly deadlines
Understands basic budgeting principles

Grade
The grade for this position is B25(1).

This position is eligible for the Employee Referral Program.

Minimum Qualifications

Up to one year of specialized or technical training in administrative support or related field
Five years of administrative support or related office experienc with progression of responsibilities
Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Proficiency in Accela, Microsoft Office suite of products, including Access, and Adobe products

NOTE: The class specifications listed on this site are not the official class specifications for Gwinnett County and are subject to change.

Additional Information

Department of Planning & Development
The mission of Gwinnett County’s Planning and Development Department is to plan, preserve, and build a healthy community through continuous engagement and superior customer care. The department accomplishes its mission by implementing programs and providing services that encourage high quality development and promote the maintenance and revitalization of existing neighborhoods and commercial properties. The department consists of the Planning, Development, Building, Code Enforcement, Housing and Community Development, and Administration Divisions, and is responsible for community planning, authorizing permits for site development and building construction projects, issuing business licenses, enforcing county codes and ordinances, and administering grant funding from the US Department of Housing and Urban Development.

Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision
Gwinnett is the preferred community where everyone thrives!

Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Hiring Process
FAQs

Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.

Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.

On average, our employees’ benefits are worth 48 percent of their base salary!

In other words, employees would spend nearly half of their pay to purchase these benefits on their own. For employees’ medical premium alone, the County contributes an average of 91 percent of the cost!

Health