Administrative Support AST II

Responsibilities for this role include:

• Provide a warm and friendly environment by serving as the receptionist for the department's welcome area.
• Act as the primary point of contact for the office, ensuring a high level of professionalism and customer service.
• Provide comprehensive administrative support to faculty leadership, including managing their calendars, scheduling meetings, and handling travel arrangements.
• Organize departmental events, meetings, and workshops, ensuring their successful execution.
• Prepare and distribute correspondence, reports, and presentations for the Vice Chairs and other departmental staff.
• Manage office supply orders, ensuring their availability for smooth operations.
• Collaborate with administrative personnel to streamline workflow processes and enhance efficiency.
• Demonstrate effective communication skills and professionalism in all interactions with faculty, staff, students, and visitors.

The City of Gainesville

Gainesville is a beautiful, dynamic, and vibrant college town, centrally located in North Florida. Residents of Gainesville are close to major airports, family entertainment and some of the best beaches in the world. Home of the “Gator Nation”, award-winning college sports and year-round outdoor activities, Gainesville has repeatedly been voted as one of the best places to live in the U.S. This vibrant city is known for its nature parks, bike trails, sporting events, museums, mild winters, and warm summers.

Our Commitment

The University of Florida College of Medicine is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

$41,600 to $45,000; commensurate with education and experience.

High school diploma or equivalent and four years of relevant experience.

The ideal candidate will possess:

• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Attention to detail.
• Ability to prioritize several tasks.
• Must be able to work independently and collaboratively as appropriate per specific assignments.

To apply, please complete the online application at jobs.ufl.edu and attach a letter indicating your interest, resume/curriculum vitae, and a list of at least three professional references.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.