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FP&A analyst – based in Barcelona

Company Description

Part of Kaplan Inc., the Kaplan Languages Group (KLG) is made up of Kaplan International Languages, ESL Education, and Alpadia Language Schools. Language travel is an inspiring business sector with lots of scope for fun and creative work. Our student’s study from 1 week up to a full academic year and we are proud to welcome language learners from over 100 countries, ensuring a great cosmopolitan mix in our classrooms across the globe. With a network of Kaplan International Languages and Alpadia -branded schoolsand summer camps spanning seven countries, KLG has the largest presence of any international language school in the English-speaking world, as well as France, Germany and Switzerland. In addition, ESL, Europe’s largest language education travel agency matches students with the right language course for them. 

Job Description

This pivotal Finance partnering role is based in Barcelona and will be assisting the performance of the Languages Schools, as well as part giving support to the review and forecasting of the Company’s sales.

Reporting to the Senior FP&A, you will provide support to Finance, Acquisition and Schools functions.

 

Main responsibilities and functions

  • Manage invoicing, from issuing invoices to tracking payments and resolving discrepancies, ensuring timely billing and accurate records.
  • Conduct monthly, quarterly, and annual closings, ensuring all accounts are reconciled on time and compliant with accounting standards.
  • Analyze variations in profit and loss statement, and key performance indicators (KPIs) specific to the sector.
  • Give support to annual budgets and monthly rolling forecasts.
  • Report on missing invoices, identifying and resolving discrepancies for accurate financial data, and calculatin the necessary accruals and provisions.

Qualifications

Qualifications and experience

  • Min 2 years of experience in controlling, accounting and/or budgeting and forecasting.
  • Experience in a data-rich analytical role involving complex Excel models, including both regular reporting packs and project-orientated deep-dives.
  • Attention to detail and ability to investigate problem areas with an inquisitive mind

 

Additional Information

What we will offer you:

This is a full-time, permanent position offering:

  • The opportunity to develop your skills in an international environment, in the exciting field of language travel
  • Flexible working policy (2 days of home working)
  • A dynamic work atmosphere
  • An environment where corporate ethics and sustainable development matter
  • Discounts on medical insurance 
  • Free language courses abroad every year
  • Competitive salary 
  • Lunch vouchers
  • Free coffee and tea
  • Free breakfast on Mondays and fresh fruit on Thursdays 
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LOCATION
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EMPLOYMENT TYPE
Full-time, hybrid
DATE POSTED
November 24, 2024

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What You Should Know About FP&A analyst – based in Barcelona, ALPADIA Language Schools SA

As an FP&A Analyst at Kaplan Languages Group based in the vibrant neighborhood of Carrer de Pau Claris, L'Eixample in Barcelona, you’ll step into an exciting role that combines finance savvy with a passion for education. This position is more than just crunching numbers; it's about becoming a vital partner in the success of our language schools. You’ll be responsible for managing invoicing from start to finish, ensuring that all payments are tracked and discrepancies resolved efficiently. Your analytical skills will shine as you conduct monthly, quarterly, and annual closings while ensuring compliance with accounting standards. By analyzing profit and loss statements alongside key performance indicators, you’ll offer crucial insights that help shape our strategies. You’ll also support the creation of annual budgets and rolling forecasts, ensuring the organization remains on sound financial footing. With a minimum of two years’ experience in controlling, accounting, or budgeting, and a knack for deep-diving into complex Excel models, you’ll fit right into our dynamic team. At Kaplan, we truly value development and offer a range of perks including free language courses abroad, flexible work policies, and a competitive salary - all within a fun and inspiring environment geared towards making global connections. Join us and let’s help students from over 100 countries experience the joy of language learning together!

Frequently Asked Questions (FAQs) for FP&A analyst – based in Barcelona Role at ALPADIA Language Schools SA
What responsibilities does the FP&A Analyst at Kaplan Languages Group have?

The FP&A Analyst at Kaplan Languages Group takes on various responsibilities, including managing invoicing processes to ensure timely billing and accurate records. They conduct monthly, quarterly, and annual closings while analyzing profit and loss statements and key performance indicators to provide insights that directly impact the performance of our language schools. Supporting the budget preparation and forecasting efforts is also a significant part of this role, making it crucial for effective financial planning.

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What qualifications are needed to apply for the FP&A Analyst position at Kaplan?

To succeed as an FP&A Analyst at Kaplan Languages Group, candidates should have a minimum of two years of experience in roles related to controlling, accounting, budgeting, and forecasting. Apart from robust experience, proficiency in complex Excel modeling and strong analytical skills are essential. Attention to detail and a problem-solving mindset are also critical traits that we look for in potential candidates.

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What kind of company culture can FP&A Analysts expect at Kaplan Languages Group?

Working as an FP&A Analyst at Kaplan Languages Group means immersing yourself in a dynamic and engaging work atmosphere. The company promotes corporate ethics and sustainable development, fostering a culture where innovation is encouraged. Employees enjoy a flexible work policy with opportunities for home working, along with perks such as free language courses and social breakfasts, ensuring a balance between professional growth and personal enjoyment.

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Is prior experience in education finance necessary for the FP&A Analyst role at Kaplan?

While prior experience in education finance is not strictly necessary, having a background in controlling, accounting, or financial analysis will be highly beneficial. The role of FP&A Analyst at Kaplan Languages Group heavily focuses on analytical skills and the ability to manage financial data effectively. Candidates with a varied finance background in other sectors may also find themselves well-equipped for the analytical challenges of this job.

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What career development opportunities exist for FP&A Analysts at Kaplan Languages Group?

At Kaplan Languages Group, career development is a priority. FP&A Analysts will have access to various training programs, mentoring, and the opportunity to work in an international environment geared towards language education. Free language courses every year, coupled with engagement in high-impact financial initiatives, pave the way for professional growth and broadening skills in financial and educational sectors.

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What benefits and perks do FP&A Analysts receive at Kaplan Languages Group?

Kaplan Languages Group provides an attractive range of benefits and perks for FP&A Analysts including a competitive salary, flexible working arrangements, discounts on medical insurance, and lunch vouchers. Employees can look forward to free language courses abroad and refreshments such as coffee, tea, and healthy snacks during the week, creating a well-rounded work experience.

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How does the FP&A Analyst contribute to the success of Kaplan Languages Group?

The FP&A Analyst plays a pivotal role in the financial health of Kaplan Languages Group by supporting the analysis of sales performance and contributing to budgeting processes. By providing insights from financial data analysis, they help shape strategies that drive the success of our language schools, supporting our mission to deliver quality language education to a diverse group of students.

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Common Interview Questions for FP&A analyst – based in Barcelona
Can you describe your experience with budget preparation as an FP&A Analyst?

When discussing your experience with budget preparation, provide specific examples of the budgeting process you've managed in previous roles. Highlight how you've collaborated with teams to gather input, created detailed forecasts, and managed adjustments throughout the fiscal year. Mention the financial tools you utilized and the outcomes that resulted from your budgeting efforts.

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How do you ensure accuracy in your financial reports?

To ensure accuracy in financial reports, it’s essential to establish a robust review process. Discuss your methods, such as cross-checking data from different sources, implementing reconciliation practices, and using Excel functions to maintain integrity in calculations. Emphasize the importance of attention to detail and any tool or software you use to enhance your reporting accuracy.

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What financial modeling experience do you have?

When asked about your financial modeling experience, be prepared to explain the types of models you've built and their purposes. Discuss how you approach creating models, the data sources you use, and the analytical techniques applied. Describe specific examples, such as revenue forecasting or variance analysis, and emphasize any complex Excel models you've successfully developed.

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How do you handle discrepancies in financial data?

In addressing discrepancies in financial data, focus on your investigative skills and methodical approach. Describe how you identify discrepancies, the steps you take to verify data, and how you work with team members to resolve issues effectively. Stress the importance of clear communication throughout the resolution process to maintain stakeholder trust.

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What key performance indicators (KPIs) do you prioritize in your analysis?

When discussing your approach to analyzing KPIs, mention which specific indicators you consider key to assessing business performance, such as profitability ratios, revenue growth, or cost per acquisition. Explain how you determine which KPIs are most relevant to the goals of the organization and how you leverage them to drive strategic decisions.

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How do you prioritize your tasks during closing periods?

During closing periods, prioritization is critical. Outline your strategy for managing multiple deadlines, such as creating a structured timeline for each task as well as focusing on critical components first, such as reconciliations and variance reports. Highlight any tools you use for task management and how you communicate with your team to ensure everyone is aligned.

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What do you consider the most challenging aspect of FP&A work?

When discussing challenges in FP&A work, be honest about the complexities you face, whether it's managing data, meeting deadlines, or adapting to market changes. Share your perspective on maintaining financial accuracy amid unforeseen circumstances and how your resilience and problem-solving skills help you navigate these challenges successfully.

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How do you adapt your financial strategies to align with company goals?

Adaptability is crucial in finance. Discuss your process for aligning financial strategies with overall company goals, emphasizing how you stay informed about market trends and business performance. Give examples of times you’ve adjusted forecasts or budgets to support changing strategic initiatives and how your adaptability positively impacted the organization.

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Can you explain how you collaborate with other departments in your role as an FP&A Analyst?

Collaboration is key for an FP&A Analyst. Explain how you engage with various departments like operations, sales, and marketing to gather insights that inform your financial analysis. Share instances where cross-departmental collaboration led to improved financial outcomes or efficiency, highlighting the importance of building strong relationships.

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What financial software are you proficient in, and how has it benefited your work?

When asked about financial software, cite relevant tools you are experienced with, such as Excel, SAP, or Oracle. Discuss how these tools have streamlined your reporting, enhanced your data analysis abilities, or improved communication among team members. Provide examples of specific projects where the software played a crucial role in your success.

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