Certified Payroll Specialist

As a Certified Payroll Specialist at DMG in Orange, CA, you will be responsible for managing and maintaining accurate records of prevailing wage rates and certified payrolls, adhering to legal requirements. This role involves comprehensive understanding of prevailing wage laws, handling ad-hoc payroll requests, and generating necessary reports to support compliance efforts. You'll engage regularly with various internal and external teams, making effective communication and interpersonal skills vital.

To qualify for the Certified Payroll Specialist position at DMG, you should have at least 3-5 years of certified payroll experience, preferably in the technical services or construction industries. Proficiency in MS Office and relevant payroll software is essential. Additional qualifications like relevant certifications in payroll or labor compliance, knowledge of multi-state payroll regulations, and experience with government contracts will set you apart as a candidate.

DMG is committed to fostering a supportive work environment that encourages professional development for Certified Payroll Specialists. We provide ongoing training opportunities, industry workshops, and access to resources that enhance your skills and knowledge in payroll management. Additionally, you'll have the chance to collaborate with industry experts, ensuring that you're always at the forefront of changes in payroll laws and practices.

The compensation for a Certified Payroll Specialist at DMG in Orange, CA ranges from $41 to $51 per hour, depending on experience. In addition to a competitive salary, DMG offers excellent health benefits, a 401(k) plan, paid time off, paid holidays, and flexible scheduling options, ensuring you have the support and work-life balance you need.

At DMG, we cultivate a warm and family-oriented company culture that values teamwork and collaboration. As a Certified Payroll Specialist, you’ll join a close-knit group of professionals dedicated to helping each other succeed while making significant contributions to our projects. Our culture emphasizes open communication, continuous improvement, and provides avenues for sharing ideas and innovations.

DMG utilizes various payroll software tools to streamline our payroll processing, with an emphasis on ensuring compliance with prevailing wage laws. Familiarity with systems like Paylocity’s Prevailing Wage module is a plus for our Certified Payroll Specialists, as it enhances efficiency and accuracy in managing payroll data.

Yes, prior experience with prevailing wage laws is crucial for the Certified Payroll Specialist position at DMG. A strong understanding of these regulations not only ensures compliance but also equips you to handle the complexities involved in payroll management effectively. This experience is key to maintaining the accuracy and integrity of payroll records.

In answering this question, highlight your hands-on experience with certified payroll, specifying how many years you've been working in this field. Discuss specific roles and responsibilities you've undertaken, such as managing payroll for construction projects or ensuring compliance with prevailing wage laws. Don't forget to mention any software tools you're proficient in that you used to streamline payroll processes.

Discuss your understanding of prevailing wage laws and how you've previously ensured compliance in your roles. You could detail strategies like regular training on regulatory changes, maintaining organized records, and conducting audits to identify discrepancies. Emphasize your analytical skills and attention to detail in managing payroll documentation.

Explain your step-by-step approach when dealing with payroll discrepancies. Mention your commitment to thorough investigations, how you communicate with affected employees, and the importance of documentation. Highlight your experience in using payroll systems to track errors and resolve issues effectively.

Prepare a specific example that demonstrates your adaptability in managing payroll transitions. Discuss the situation, what changes occurred, how you responded, and the outcome. Highlight your problem-solving skills and your ability to maintain accuracy and compliance despite disruptions.

Share your strategies for effective time management and prioritization. You might mention using tools like calendars and task lists or your practice of categorizing tasks by urgency and importance. Illustrate this with an example from your previous roles where effective prioritization led to a successful outcome.

Be specific about the tools and software you've utilized for payroll reporting and compliance. Include names of systems you've worked with, such as Paylocity, and explain how you've leveraged their functionalities to ensure accurate reporting and compliance with regulations, especially regarding certified payroll.

Collaboration is key in a payroll role. Discuss your communication strategies and how you build relationships with teams such as HR and Accounting. You might want to highlight specific software tools that facilitate inter-department collaboration and any success stories where effective teamwork improved payroll operations.

Discuss your understanding of the importance of confidentiality in payroll processing. Share specific practices you follow, such as limiting access to sensitive information, using secure systems, and the protocols you adhere to when sharing information with others. Highlight your trustworthiness and professionalism in handling personal data.

Elaborate on your experience managing payroll across different states. Discuss your familiarity with state-specific compliance requirements and how you've ensured adherence to various regulations. Any insights you can share about navigating the complexities of multi-state payroll will strengthen your response.

When asked this question, relate your career goals and values to what DMG stands for. Discuss aspects like the company culture, commitment to compliance, and your admiration for their contributions to the HVAC industry. Your answer should reflect how you can align your skills and experiences with the objectives of DMG and contribute positively to their team.