Assistant to the Executive Director and Board Liaison

American Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces.  In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.”

Reporting to the Executive Director, the Executive Assistant is responsible for overseeing the Executive Director’s calendar while coordinating projects and initiatives as assigned. This position acts as a representative of the Executive Director and presents a professional image by interacting knowledgeably and courteously with internal and external stakeholders.

• Provide day-to-day administrative support to the Executive Director, including schedule and correspondence management, including government and companywide communications
• Calendar management includes organization and prioritization of complex demands and requirements
• Prepare briefings and meeting related documents and supporting materials/ presentations
• Develop and maintain administrative procedures and processes
• Prepare and manage budgets, process expense accounts
• Arrange complex travel plans and maintain detailed itineraries
• Plan and execute a variety of internal and external events (e.g. town halls, government
• events)
• Liaise with stakeholders including Board members, VIP’s, Government officials and partners, leaders in the Arts & Business communities and Senior Management team Cross-Departmental Projects
• Conduct research and prepare and maintain confidential, specialized documentation; manage special projects as directed by the Executive Director
• Schedule and plan meetings for various working groups; maintain and distribute minutes; track and manage action items
• Coordinate, prepare, proof-read and submit annual government grant applications and reports as well as for individual programs and ensuring proper compliance of requirements of grant recognition
• Maintain schedule, governance compliance and record-keeping for two (2) boards and six (6) committees
• Draft, edit and circulate meeting agendas and materials
• Planning and execution of in-person and hybrid events and meetings
• Management of Board operations including committee updates, policies, and online portal
• Coordination of annual filings for governance · Management of Annual General Meeting including tracking workback plans, running regular AGM committee meetings, and communication with internal and external stakeholders

• 5-7 years’ experience supporting members, or a member of an executive management team strongly preferred
• Degree in Business Administration or Management or related field
• Proficiency in Microsoft Office Applications (Word, Excel, Outlook), SharePoint an asset
• Highly organized and detail oriented and capable of juggling multiple tasks with changing priorities and the ability to identify critical issues and anticipate project needs
• Exceptional written and verbal communication skills. Experience with proper business writing, formatting and minute taking/writing
• Strong interpersonal skills, ability to interact effectively with Board members, high-end major donors and government officials
• Solid problem-solving skills with a solutions-based mindset
• Exercise sound judgment with a high level of discretion and maintain absolute confidentiality to sensitive matters
• Experience with project management tools such as Asana considered an asset
• Work self-sufficiently, make decisions to direct and action appropriate follow up
• Knowledge of the art form, company and the arts community would be considered an asset to exercise independent judgement
• Ability to work within an integrated and team-oriented environment
• Previous experience in the performing arts or a not-for-profit is preferable but not required

• 10 days’ vacation, 2 personal days, 1 floating holiday; 20 sick days
• ABT also takes a “Hiatus Week” in August, and we close between Christmas and New Year; we also observe the standard annual Company Holidays including Juneteenth.
• 403(b) with no company match; eligible to participate after 6 months.
• Group health insurance where company pays 100% of the single premium rate for all plans; $1,500 annually if you chose not to participate in the plan (Medical, Dental, Vision)
• Short-Term Disability Insurance, etc. provided by the company.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.