Analyst I/II, San Jose Public Library, Personnel

The award-winning San José Public Library (SJPL) team includes more than 500 employees, a 21% bilingual workforce, and has 24 branch libraries across San José, in addition to the Dr. Martin Luther King, Jr. Library, which is the city’s main library jointly operated through a unique partnership with San José State University. SJPL serves a diverse community of more than one-million residents and currently has nearly 700,000 library members. It annually attracts over 6 million visitors (pre-pandemic) and circulates more than 8 million items per year.

Over the past few years, SJPL has cultivated a 21st century library experience dedicated to public service and committed to equity, diversity, and inclusion at the core. In addition to providing library services to the community, SJPL proudly leads two citywide initiatives the “Education and Digital Literacy Strategy” and the “SJ Access digital equity initiative”, which has become the number one provider of free public access to Wi-Fi connectivity, tech device lending, and multi-lingual digital literacy programs and support. SJPL is led by Jill Bourne, City Librarian, who was nationally recognized in 2017 as Library Journal’s “Librarian of the Year.”

SJPL enriches lives by fostering lifelong learning and ensuring that every member of the community has access to a vast array of ideas and information. The library department is a place where people do great work and make a difference in our community. To see examples of the impact SJPL’s work has on our community and all that library staff have accomplished in the past calendar year, you can review the SJPL’s 2021 Impact Report. For more information about the department, please visit our website www.sjpl.org. Join us to make a difference!

• Conduct recruitments and fill vacancies in a timely and efficient manner, while ensuring recruitment processes are followed
• Assist hiring managers in drafting/editing job descriptions, identifying job competencies, developing screening and interview questions, creating recruitment timelines, and developing and implementing marketing strategies
• Create job posting, screen applications for qualifications, coordinate interviews, conduct interview panel orientations and debriefs
• Conduct reference checks, make salary recommendations for offers, and prepare offer letters
• Respond to inquiries relative to application or interview outcome
• Coordinate high volume and multi-hire recruitments
• Track and report out on the status of recruitments and other relevant hiring data, such as vacancy rate
• Coordinate and process temporary staffing memos and requests
• Support the Personnel Unit in other human resources functions including workforce development, class and comp, position management, performance management, workers’ compensation, leave of absences, disability/return to work, and safety as needed
• The successful candidate should possess a solution-driven approach to problem solving, excellent project management skills, the ability to provide exceptional customer service in a fast-paced environment.

Education and Experience:

Analyst I - A Bachelor's Degree from an accredited college or university.

Analyst II - A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution: Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will not prepare or file a labor condition application with the Department of Labor.

Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022 to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption. Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, "up-to-date" means that employees are required to be vaccinated with the entire recommended initial series of a COVID-19 vaccine (two doses of the Pfizer, Moderna or Novavax COVID-19 vaccine or a single dose of the Johnson & Johnson COVID-19 vaccine).

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews. You will be prompted to answer the following job specific questions during the online application process:

• Describe your experience with recruitment and selection in the public or private sector. Please include any experience that you have had with selection process design and implementation, assessment tools/plans, job analyses, personnel transactions, classification and compensation, online application systems, and HRIS systems.
• Describe your experience with other human resources or administrative functions.
• Describe your experience collecting, compiling, analyzing, and interpreting data. Please provide an example of a time when you organized, analyzed, and interpreted data and presented issues and recommendations to an audience. What was the result?

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

If you have questions about the duties of these positions, please contact Renee Bettencourt at Renee.Bettencourt@sanjoseca.gov.

If you have questions about the selection or hiring processes, please contact Cyrus Castillo at
Cyrus.Castillo@sanjoseca.gov

• 
  Link to Benefits page

• Link to Department website: https://www.sjpl.org/

• Link to California Equal Pay Act

The application deadline is August 07, 2023 at 11:59 PM on the final filing date. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers