Commercial Real Estate Legal Secretary

A Business law firm, is seeking a full-time Commercial Real Estate Legal Assistant to work in our Orlando office. Candidates should have a strong background supporting multiple attorneys in commercial real estate practices. The ideal candidate is organized and detail-oriented, capable of managing multiple priorities, and able to work with limited supervision.A minimum of three years’ experience as a Legal Assistant in Commercial Real Estate or similar practice area is strongly preferred. Candidates must be proficient in Microsoft and PDF products and have proven experience using legal document management softwares. We offer a professional environment with a competitive compensation and benefits package.Duties and Responsibilities:• Communicate with clients and other parties over the phone and via email.• Maintain attorney calendars; Schedule and arrange meetings.• Enter attorney billing in timekeeping software.• Process expense reports; Track and submit invoices for payment.• Draft and edit real estate documents, such as purchase and sale agreements, leases, and conveyance documents.• Prepare closing statements and review closing statements prepared by others.• Prepare closing disbursement requests and wire authorizations.• Work with attorneys and paralegals to compile closing packages, as well as assist in the preparation of post-closing binders.• Maintain real estate transaction records, as well as file physical and electronic documents.• Prepare local and state government permit applications.• Maintain attorney lobbyist registration accounts and prepare annual expenditure reports.• Other administrative duties, as assigned by attorneys, paralegals, and managers.Education and Experience:• Minimum of 3 years Legal Assistant experience (Required) in a commercial real estate or similar transactional practice (Preferred).• Proficient in Microsoft Office Suite and PDF (Required).• Experience with document management and legal accounting softwares (Required). Experience with iManage (Preferred).• Florida Notary (Preferred).Work Environment:• This position reports to work in-person at our Orlando office.EEO/AA Employer/Vet/DisabledThe Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf