Aquatics Coordinator - job 3 of 3

2023 - POSITION DESCRIPTION

Job Title: Aquatics Coordinator
Department: Spartan Recreation
Supervisor: Aquatics Manager
Location: Spartan Recreation and Aquatic Center (SRAC)
Classification Title: Full-time
FLSA Status: Hourly, Non-Exempt
Grade: 4
Compensation: $24.17-$36.01

The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.
Mission
The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.

Job Summary
The Aquatics Coordinator is responsible for assisting with the day-to-day aquatic operations at the Spartan Recreation and Aquatic Center (SRAC). Areas of oversight include open recreation swim, pool deck activities, swim practices, lap swim, lifeguard certification classes, training and mentoring lifeguards and swim instructors, supervision of youth and adult swim lessons, and special event coordination. The position reports to, and receives general supervision and direction from the Aquatics Manager.

Essential Functions and Tasks

• Assist with oversight of daily operations of aquatic area including recreation swim, pool deck activities, swim practices, lap swim, athletics, club sport practices and community swim.
• Assists with hiring, training and supervision of student staff working as lifeguards, swim lesson instructors or other aquatic personnel.
• Plans, organizes, schedules, supervises, coordinates, reviews, and evaluates swim lesson programs, including: staff training, budget, recruitment, registration, staffing, and program assessment.
• Assists in the supervision of the day-to-day operations of aquatic programs and facilities.
• Maintain records regarding safety inspections, water chemistry, staff training, certifications, and maintenance. Ensures all staff certifications are valid, current, and tracked accurately.
• Ensures staff observe and comply with all mandated safety rules, regulations, and protocols.
• Assist in maintaining safety and emergency policies and procedures in collaboration with the Aquatics Manager that are in compliance with industry and university standards.
• Partner with Aquatics Manager to create and maintain work schedules for student staff employees.
• Develops and maintains collaborative relationships with the following: Department of Kinesiology, Intercollegiate Athletics, Facilities Services, Student Life and Leadership, Associated Students and other departments as appropriate.
• Assists with development and oversight of aquatic operations and swim lessons budget.
• Assists with oversight of special events in the pool area including set-up, clean-up, and strike down.
• Perform lifeguard duties as needed.
• Responds and assist in lifesaving rescues, and all AED/First Aid/CPR emergencies.
• Coordinate with facility maintenance and custodial services to ensure safe and clean spaces.
• Partner with SUI Marketing department to support the promotion of Spartan Recreation and its programs.
• Partner with SUI Student Success and Assessment team to ensures learning outcomes are developed and assessed annually for the student staff.
• Perform additional duties as assigned.

Knowledge, Skills and Abilities (KSAs)

• Demonstrated aquatic experience in pool management and administration.
• Demonstrated supervisory or management experience including selecting, training, coordinating, evaluating, and supervising Student Assistants, Lifeguards.
• Demonstrated experience in development of a progressive swim lesson program oversight, and management.
• Ability to analyze and interpret accounting data, prepare clear, accurate financial reports, and develop solutions to complex financial problems.
• Ability to understand and apply applicable rules, regulations, policies and principles.
• Ability to identify trends, irregularities, resolve difficult and unusual problems.
• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
• Ability to interact effectively and frequently with students, campus community members, vendors and the general public.
• Advanced proficiency with Microsoft Word and Excel, web browsers, query tools, integrated financial systems and/or other types of records management systems.
• Excellent customer service, ability to manage conflicts, and create an inclusive environment.
• Effective verbal and written communication skills.

Physical Demands and Work Environment

• The position works in a wide variety of environments including both a typical office as well as an indoor facility and outdoor aquatic program-oriented environment.
• The physical demands of this position are described below
  • Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).
  • Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
  • Heat illness/temperature extremes that result in heat stress, exhaustion, or metabolic slow down such as hypothermia.
  • Chemical exposure - absorption through the skin, inhalation, or through the bloodstream that causes illness, disease, or death.
  • Lifting and carrying, often 10-25lbs, frequently 26-50lbs, occasionally 50-75 lbs. infrequently up to 200lbs or more during lifesaving rescues.
  • Hearing and speaking to exchange information in person or on the telephone.
  • Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.

• In general, the position works a schedule based on business needs 12 p.m. - 8 p.m., Sunday - Thursday, may work evenings, weekends and holidays as required.

Minimum Qualifications

• Bachelor's degree in Physical Education, Exercise Science, Recreation, Sports Management, or a related field and/or a combination of education and experience which provides the required knowledge and abilities.
• Two years of demonstrated experience working in aquatics programs and facility management.
• The following valid certifications are REQUIRED at time of application submittal and MUST be attached to this application to be considered:
  • Current Lifeguard certification

  • First Aid/CPR/AED certification; American Red Cross preferred.

  • Current Water Safety Instructor certification
• Lifeguard Instructor certification, within first six months of employment.
• American Red Cross Title 22 for the Public Safety Personnel (formerly titled - American Red Cross Emergency Response Training -Title 22) within first month of employment.

• Within the first month, all new employees are required to complete the following online training sessions through CSULearn, the University's employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from CSULearn@sjsu.edu.
  • CSU - Injury and Illness Prevention Program - one time course

  • CSU - Preventing Discrimination and Harassment for Supervisors – required every two years

  • CSU - Sexual Misconduct Prevention Program (Title IX) - required every year

  • Data Security and FERPA - required every two years

  • Hazard Communication Cal/OSHA - one time course

  • SJSU COVID-19 Health and Safety Protocols Training - one time course

Preferred Qualifications

• Master’s degree in Recreation, Student Development, or related field
• Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification
• Demonstrated experience in large student recreation centers, student unions, student activities, and residence life or student development.
• Experience in a large, non-profit corporation.
• Involvement in professional societies and organizations.
• Demonstrated ability to articulate the role campus life plays in recruitment, student success, retention, and graduation, and a commitment to college student development and student leadership.

Commitment to the Student Union, Inc. Core Competencies

• Fiscal Management - Conducts operations in a fiscally sound manner while contributing to the budget process. Maintaining efficient and effective budget reconciliations and may pull data for reporting purposes. Understands implications of budget and makes recommendations for solutions.
• Leadership & Supervision - Partners with team members or leads internal teams to maintain effective work relationships with people from diverse backgrounds; Maintains dignity and self-control in difficult situations; Supervisory responsibilities may include planning, assigning, and directing work; resolving issues in a way consistent with corporate policies
• Productivity and Quality of Work - Strives for accuracy and thoroughness; displays commitment to excellence and customer service; looks for ways to improve and promote quality within own work; applies feedback from manager and others to improve performance; monitors own work to ensure quality.
• Communication and Collaboration – Acts & behaves in a manner that reflects respect, courtesy and civility, appreciation, empathy, trust, inclusion and consultation. Establishes and maintains effective work relationships; Understands lines of reporting, responsibility, and accountability.
• Diversity, Inclusion and Interaction - Values and respects diversity and individual uniqueness and recognizes the strength these factors bring to the Student Union and SJSU community and learning environment.
• Planning and Results - Works on activities to meet Student Union priorities and timelines; works with manager to prioritizes multiple demands for commitment of time, energy and resources; adapts to changing priorities, situations and demands; integrates changes to support the business.
• Creativity and Innovation - Works with manager to engage in creative problem solving; thinks “globally”; receives suggestions on how to re-engineer processes; is open and receptive to change and new ideas within the guidelines of the institution.
• Compliance for Law, Policies and Codes, and Issues Related to Safety and Risk - Adheres to compliance laws, policies and codes related to not- for-profit corporations, facility safety and concerns, as well as state and CSU mandates. Implements procedures to identify and correct potentially hazardous or unsafe working conditions. Mitigates risk where appropriate through knowledge of policies and procedures.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Reasonable accommodations will be provided for applicants with disabilities who self- disclose.

Background Check and Fingerprinting
Student Union employees are required to undergo and completed a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work they will be doing.

In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background

CSU COVID Policy
Employees must comply with the CSU Vaccination Policy ID #11030468 and SJSU Presidential Directive upon hiring. This policy requires that students, faculty and staff remain current on vaccination and boosters for which they are eligible or qualify for an Exemption from the vaccine requirement based on medical or religious exemption.

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.