Assistant III, Administrative

Additional Locations: US-MN-Maple Grove

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the role:
Boston Scientific’s Cardiology Group Administrative Assistant Team is looking for an engaging, experienced Administrative Assistant III to provide support for the Southeast & Midwest Area Sales Vice Presidents & their Area Teams. We are looking for a professional who works under limited supervision with general instructions given on new assignments, enjoys a fast-paced environment, and loves to collaborate across the team and organization.

Your responsibilities include:

• Performs general administrative duties that include: calendar management, event coordination, ordering/maintaining supplies, arranging travel and expense reimbursement
• Responsible for onboarding all new sales employees within their Area teams
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers
• Answers complex functional questions that may require additional research and follow-up.
• Viewed as key functional resource
• Anticipates and coordinates projects/assignments, organizes own schedule and that of others to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects
• Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications; ensures written communications are processed through legal and regulatory channels when appropriate
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information
• Responsible for confidential information which typically consists of company/division sensitive information (i.e. new product technology)
• Liaison between Sales reps and leadership team

What we’re looking for in you:
Basic Qualifications:

• 3+ years of administrative experience, providing support to senior level management in a fast-paced organization
• Strong communication skills and interpersonal skills
• Ability to multitask and self-prioritize requests coming from multiple people
• Self-starter – ability to take on new less-defined tasks
• Ability to work across multiple levels of the internal organization and with external parties
• Advanced skills in Outlook, MS Teams, Excel & PowerPoint – Position requirements include managing schedules and communications (Outlook), organizing data files (Teams), creating presentations (PPT) and generating reports (Excel)

Preferred Qualifications:

• Team event/meeting coordination
• Healthcare industry work experience
• Previous experience interactions with physicians/healthcare professionals (with regards to coordinating meetings/events)
  

Requisition ID: 563706

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!