Assistant Property Manager-Commercial Real Estate

JOB RESPONSIBILITIES

We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager (APM). We offer competitive pay and benefits for this non-exempt position. This position would work out of our Marietta, GA office.

The APM performs administrative tasks in support of Property Management. Addresses and resolves tenant issues and complaints, oversees any necessary construction, assists in marketing the property, and manages the financial aspects of the business. Makes decisions with a clear understanding of company policies and procedures, as well as all applicable State and Federal regulatory/compliance requirements. Is accountable to achieving established business goals within expected timelines. Key areas of responsibility include answering tenant and vendor calls, dispatching tenant work order requests, assisting with preparation of monthly and quarterly management reports, preparing vendor contracts and processing invoices.

Specific duties include:

· Correspond with tenants and vendors as a key point of contact, visiting tenants in person as needed or as required.

· Ensure a high level of professionalism and foster positive relationships with tenants and vendors.

· Responsible for leading regular inspections of properties with vendors and other service providers as directed by the manager.

· Responsible for inspecting all vacant units on a regular basis to ensure thermostats are set correctly, if janitorial services are needed or any NR repairs.

· Prepare and process tenant documents and lease-related correspondence from corporate templates, such as lease documents and rent commencement agreements.

· Assist in lease administration activities, including abstracting leases and keeping our database current.

· Code and process accounts payable for all properties and follow up with vendors on receipt of invoices and billing issues. Back-up and according to established procedures.

· Update monthly utility trackers

· Responsible for annual/ and semiannual inspections of back flows and Fire Life and Safety equipment to meet local municipality requirements.

· Regular monthly property management inspections of the assets and documenting any necessary work needed. For items not currently in the budget these expenses can be added to capital and operating budgets for the following year.

· Ensure timely collection of rents

· Prepare and coordinate bid proposals, and negotiate vendor contracts.

· Approve expenditures or work with proper team members for approvals.

· Work directly with tenant in arrears to collect outstanding balances owed and/or negotiate payment plans, while keeping detailed and updated notes on progress of collection and updates variance related to delinquencies on monthly reports.

· Ensure that above standard tenant bill-backs for electrical usage, HVAC, and other similar charges are processed in a timely manner.

· Assist in the monthly preparation of monthly reports, updating AR and variance notes in yardi and running VTS reports.

· Assist with preparation of the annual budget.

· Responsible for aspects of preparation of CAM reconciliations, and review for accuracy,

· Track tenant and vendor Certificates of Insurance for compliance.

· Prepare and monitor preventative maintenance contracts for HVAC – per tenant leases.

· Enter tenant service requests and track through web-based work order system.

· Keep tenant and vendor contact list updated.

· Write and communicate vendor work schedules.

· Coordinate tenant move-ins and move outs.

· Coordinate office supplies in absence of a property administrator.

· Show vacant spaces as needed.

· Processing of expense reports, check request, AR adjustments for review and approval

· Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.

· Perform miscellaneous job-related duties as assigned or required.

· Ensure a safe work environment for tenants and vendors.

· Be available for emergencies and coordinate remediation and restoration.

Essential Qualifications

The ideal candidate will have:

· Bachelor’s degree from a four-year college or university in Business, Communications, or other related field; and 3+ years related experience and training; OR an equivalent combination of education and experience.

· Microsoft Suite: Calendar, Outlook, Word, Excel, Teams, etc.

· Strong creative problem-solving skills

· Effective written and oral communication skills

· Experience with Yardi preferred but not essential.

· Experience in Commercial Real Estate preferred.

Job Type: Full-time

Pay: $60,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Commercial Real Estate: 3 years (Required)

Work Location: In person