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Assistant Registrar

Position Details

Position Information

Classification Title

MSUAASF Range C

Working Title

Assistant Registrar

Hire Type

Staff

Division

Strategic Enrollment Management

Department

Registrar and Student Records

Unit

Registrar and Student Records

Location

SCSU Main Campus, 720 Fourth Avenue South, St. Cloud, MN 56301

FLSA

Non-Exempt

Full/Part Time

Full Time

FTE

1.0

Employment Condition

Probationary

Work Shift

8:00am - 4:30pm

Work Schedule/Hours/Days

Monday – Friday

Posting Details

To learn more about the Office of Records and Registration, please visit: https://www.stcloudstate.edu/registrar/

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty (MSUAASF) which can be found here.

Salary Minimum

$44,354

Salary Maximum

$76,826

Salary Type

Annual

Bargaining Unit/Plan

211, MSUAASF

Job Description

The Assistant Registrar position assists with the management of the Office of Records and Registration, specifically in areas related to transferability of credits into St. Cloud State University. This position is expected to provide exceptional service to university constituents while positively administering and interpreting university regulations and policies related to students’ records and registration, admission, transfer, and enrollment. Due to the unique and complicated nature of each individual student’s academic record, this position requires a strong ability to navigate various systems, department requirements, and institutional standards.

Transfer Evaluation and Articulation

Determine transferability of credits into the SCSU curriculum for individual academic program for new, current, and returning students.
Advise students and university faculty/staff concerning credit transfer and program placement.
Maintain transfer articulation component of the Degree Audit Reporting System [DARS] and oversee administration of the course applicability system [Transferology & TES].
Manage the transfer review process and online application.
Perform exception processing and monitor prerequisite checking processing.
Develop processes and procedures for continuous improvement related to the Degree Audit Reporting System.
Participate in regular registration and advising activities, to provide guidance and support for internal partners as a face and representative of the Records office on campus.

Student Record Management

Assist with the management of DARS, which involves articulating and encoding transfer rules in collaboration with personnel from the Advising Centers, Academic Departments, and Academic Affairs to ensure accurate application within student record.
Maintain knowledge of the University’s u.achieve suite (DARS, Transferology, Self-Service, TES) such that the software is an accurate reflection of the current academic program curriculum, approved academic program offerings, and up-to-date transfer evaluation and articulation rules.
Provide training to university personnel and students as needed.

University Policy Expert

Administer, direct, and interpret university policies and regulations related to student records and registration, transfer admission, and enrollment.
Collaborate with other student service-related offices as they connect to activities and functions of the Office of Records and Registration.
Keep abreast of new developments in student information system functionality and applicable technologies.

Other Duties as Assigned

Required Qualifications

Bachelor’s Degree
Minimum 2 years’ professional experience in leading higher education student services, student records, Admission, Advising, or other related administrative experience.
Proficient knowledge of higher education compliance and regulatory standards.
Strong communication, customer service, and organizational skills.
Evidence of demonstrated ability to work with persons from culturally diverse backgrounds

Preferred Qualifications

Excellent utilization and knowledge of student information systems.
Outstanding problem-solving and organizational skills with strong attention to detail.
Demonstrated ability to execute details and complex projects with minimal supervision.
Excellent verbal and written communication skills.
Demonstrated ability to collaborate with university personnel concerning policies and student concerns.
Strong knowledge of data privacy laws.
Demonstrated ability to interact with multiple and diverse groups of people.
Proficient with standard word processing, spreadsheet, and data base application software.
Demonstrated ability to develop creative strategies and action plans to achieve results.
Strong work ethic and change management skills.

Other Requirements

About

Founded in 1869, St. Cloud State is an award-winning regional public university and proud member of the Minnesota State Universities & Colleges system. The 100-acre campus is about an hour northwest of Minneapolis and St. Paul, along the oak-crowned west bank of the Mississippi River. St. Cloud State students prepare for life, work and citizenship by exploring the world around them and making it better. St. Cloud State employees value active and applied learning, community engagement, sustainability, and global and cultural understanding. These commitments complement more than 200 majors, minors and pre-professional programs, 60 graduate programs and 250 student clubs and organizations. St. Cloud State began as a normal school in 1869 and became St. Cloud State Teachers College in 1921. Bachelor’s degrees were first offered in 1925. Master’s degrees debuted in 1957. In 1975, the institution became St. Cloud State University. In recent years, the University added applied doctoral programs in Higher Education Administration and Educational Administration and Leadership. A diverse mix of students from Midwestern towns and U.S. metropolitan areas are learning alongside more than 1,000 international students from about 80 nations.

Additional information on St. Cloud State University can be found at: http://www.stcloudstate.edu

Benefits Info

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Posting Detail Information

Posting Number

24-00000

Number of Vacancies

Re-posting

Desired Start Date

Position End Date (if temporary)

Open Date

07/14/2023

Close Date

08/14/2023

Open Until Filled

Accept Applications

Yes

Special Instructions Summary

Posting Contact

Tim Meendering, timothy.meendering@stcloudstate.edu

Equal Employment Opportunity Statement

St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBT, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Title IX coordinator at St. Cloud State University is Chocoletta Simpson. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121

St. Cloud State University Glassdoor Company Review

4.3