Assistant VP, Administrative Services

Assist the Vice President for Finance & Chief Financial Officer (VPF/CFO) in various administrative and business leadership services. Direct and manage all operations of risk management, contract services, mail and print services, and the children's center. Serve as the Finance division administrator on the College-wide Incident Management Team and risk management related groups; contribute to the development, communication and training for the division.

Anticipated Salary Range: $82,556 to $113,514 per year

Responsibilities:
Assist the VPF/CFO:

• Provide administrative leadership services, guidance, and involvement on a variety of projects and initiatives.
• Develop and implement division goals and priorities, and administrative functions to include policy development, contract review, and management issues.
• Onboarding and resource contributions to other division administrators.
• Collaborate and communicate closely with all college leadership to carry out the mission and strategic plan of the college and goals/priorities of the Finance division.
• Contribute to the development and implementation of the departments strategic plan that will build a shared understanding and support of the colleges antiracism plan.
• Review college administrative contracts to be signed by the VPF/CFO and advise on appropriate terms, services, and agreements.
  

Risk Management:

• Direct the colleges risk management program, policies and procedures, and operations. Serve as an expert resource to address compliance and operations risk. Provide information and guidance on policy implementation, necessary liability insurance and verbiage in college agreements and contracts.
• Cultivate a campus climate that is risk aware and routinely assess the risk environment of the college to ensure appropriate insurance coverage is maintained and recommend solutions as needed to mitigate the risks associated with the business of the college.
• Lead the annual insurance renewal activities; confer and collaborate with multiple departments to execute insurance policies and coverage, identify other insurance coverage that may be warranted. Oversee the certificate of insurance activities for 3rd parties.
• Maintain strong relationships with the colleges insurance broker; identify insurance needs and opportunities to improve the colleges insurance coverages and overall risk management program. Manage efficient handling of claims with applicable policy vendors, legal counsel, third party service providers, and college departments affected. Gather data and coordinate loss control activities. Provide recommendations and assistance to the VPF/CFO to evaluate the appropriateness of current policies.
• Collaborate with VPF/CFO and AVP Finance to budget for risk management policy costs coupled with employee benefit program costs.
• Develop and maintain a website, tools, practices, policies, and procedures that aim to mitigate risks, promote best practices, and provide effective and accessible guidance and information. Serve on the administrative approval/review team for the Severe Weather and Drone Use policies.

College-wide Contracted Services:

• Serve as primary liaison for college 3rd party contracted services, such as outsourced dining program and bookstore services. Collaborate with other departments such as Wellness and Facilities Services, as business liaison, in relationships with outsourced student health and wellness and custodial services providers. Maintain relationships with contractor management teams and serve as point of contact for the college on any service delivery decisions, funding needs. Negotiate annual renewal agreements and collaborate with VPF/CFO on final execution.

Childrens Center:

• Provide administrative oversight to the director on center operations, policies/procedures, staffing, budget, efficiencies in services and processes, campus communications and partnerships, and relationships with external state/city agencies. Be a resource, support, and assistance when complaints or issues arise.

Mail & Print Operations and Document Shredding Services

• Provide administrative oversight to the manager on operations, policies/procedures, staffing, budgets including revenue, efficiencies in services and processes, campus communications and partnerships, relationships and services by external vendors (postal services, print operations, and document shredding services). Be a resource, support, and assistance when complaints and issues arrive.

Additional Responsibilities:
o Actively support the colleges plan to be an antiracist institution by understanding, engaging with, and promoting diversity, inclusion, and equity in the college community.
o Promote a culture of safety and environmental protection by working in a safe manner; immediately reporting unsafe
situations and accidents; following college procedures; and participating in appropriate safety training.
o Demonstrate environmental sustainability by using college resources wisely and supporting the colleges sustainability
initiatives and innovation.
o Perform other duties as assigned.

Required Qualifications:
Education & Experience: A bachelors degree from an accredited college or university plus a minimum of six years experience at the director level or above within a finance and administration and/or risk management arena that includes progressively responsible management experience in risk management and compliance; a minimum of five years managerial experience of staff and programs and providing direction and leadership. Knowledge: Business and administration policies and practices, enterprise risk management programs and relevant policies, standards, regulations, and practices; project management and practices. Grasps complex issues quickly and translate them into laymens terms and executive summaries. Ability: Strong leader and work ethic; lead in a fast-paced setting and prioritize work; advance multiple projects at once and adjust plans with changing circumstances. Think creatively, anticipate opportunities, create a shared vision, promote change and leadership within a diverse campus community. Collaborative nature and positive outlook to build teams and effective relationships across organizational lines, mentor and develop staff; promote a respectful work environment. Skills: Integrity and high standards of professional conduct, maintain confidences, and navigate sensitive and nuanced issues and situations. Energetic, forward-thinking, exercise sound decision making and judgment, problem-solving, and troubleshoot situations. Strong communicator in presentation and writing.

Preferred Qualifications:
Masters degree in related field; Certified Purchasing Manager (CPM) and/or Associate in Risk Management (ARM) designations, experience reviewing and drafting contracts/agreements and business documents; higher education experience; experience with Banner or other data base systems.