Associate Administrator

Description

Responsibilities

Reporting to the Deputy Chief of Construction and Senior Engineer of Construction – Administration. The successful candidate will be responsible for various administrative tasks working closely with the Unit’s Pr. Business Manager overseeing the following:

• Divisional consultant listing, updating consultant credential profile database.
• Tracking, uploading, and review of overtime logs; memberships for professional organizations, license renewals, oversight of perfect attendance programs, anniversary letters, tuition assistance, employee EZ Pass payroll deductions, employee Absence Control Reporting program, Procards.
• Assist with preparation for Summer Internship and Engineering Associates interviews, and other Human Resource related matters.
• Assist with managing safety training certifications.
• Organize weekly highlight reports.
• Places orders, tracks, and monitors all PA distributed cell phones for Division.
• Coordinates Division Wage Works Commuter Benefit program.
• Special assignments working with CMD and Materials Engineering Senior Staff.
  

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

• 
  Must possess a Bachelor of Science Degree in Business Administration/Management from an accredited university or college
• Three (3) years’ experience in a clerical role
• Must possess a valid driver’s license

Desired

Ideal candidates will present the following profile

• 
  General understanding of contract administration
• General knowledge of administrative policies and procedures
• Demonstrated knowledge of Construction Management
• Strong planning and organizational skills
• Demonstrated analytical and problem solving skills
• Demonstrated written and oral communication skills
• Demonstrated ability to meet deadlines, work independently and prioritize work
• Ability to interact effectively with internal staff at all levels and external business partners
• Thorough working knowledge of Microsoft Office Suite applications, PeopleSoft, SAP, SAP Management Travel/ADTRAV