ASSOCIATE SPECIALIST - SPECIALIST

Who We Are:

The Electronic Group of Purchasing procures hardware, software, electronic components, and instrumentation etc. to support the institute and its clients (government and commercial).

Objectives of this Role:

• Solicitates, negotiates, awards, documents and administrates purchase orders to SwRI vendors to support SwRI Overhead or SwRI (Government and Commercial) projects, in accordance with SwRI General Terms and Conditions.
• Conducts market research and cost/price analysis to ensure the best source and a fair and reasonable price.
• Keep projects on schedule by appropriately sourcing items and expediting them accordingly.
• Maintain positive working relationships with vendors and end users by effective communication.
• Resolves issues as they occur and perform other duties as necessary in accordance with SwRI Purchasing Policies and Procedures, accounting policies, FAR/DFARS and other federal regulations, Desktop guides and on the job training.

Daily and Monthly Responsibilities:

• Review purchase requisitions for accuracy and completeness including proper charge number and approval, quality assurance, CUI requirements etc
• Send out requests for proposal as necessary, adhering to SwRI business practices and Desktop guides.
• Perform supplier sourcing as needed. Create new vendors and maintain vendor contact information.
• Expedite orders to ensure on time delivery.
• Receives, reviews, and analyzes vendor proposals.
• Work with suppliers to obtain necessary support documentation to show fair and reasonable pricing; and Discuss quality assurance requirements with the vendor.
• Negotiate terms and conditions, pricing and delivery.

Requirements:

• Requires a Bachelors or a Masters in Business or other related degree
• 0-5 years: Experience negotiating and awarding purchase orders, and effectively communicating with suppliers
• Comfortable with using personal computer to do market research and proficient in MS Office, especially Word and Adobe
• Strong interpersonal and communication skills
• Must have a high level of motivation, attention to detail, multi-tasking, and energetic approach to job duties
• A valid/clear driver's license is required