Associate Vice President, University Operations

Position Title:
Associate Vice President, University Operations

Position Type:
Regular

Salary Range:
$186,600-$261,300 commensurate with experience

Pay Frequency:
Annual

POSITION PURPOSE

This is a unique opportunity for a proven executive to partner with Santa Clara University's (SCU) senior leadership team to provide the highest quality (clean, safe, secure, functional, attractive, and cost effective) physical environment within resource constraints for the University community to carry out its educational mission. The role provides executive-level strategic leadership to SCU's Division of University Operations, which is the central organization responsible for the effective and efficient delivery of all functions within operations including, but not limited to environmental health/safety, facilities operations, planning and projects, as well as sustainability initiatives for the entire SCU campus. In addition to managing the day-to-day activities of this important function, the AVP, University Operations will direct the long-term facilities planning and maintenance, and ensure the safety of all students, employees, and visitors for almost three million square feet under roof. The AVP, University Operations plays a key role in Facility Master Planning which is critical to the implementation of the University'sStrategic Plan. There are 4 Senior Directors reporting to this position with an overall headcount of approximately 100 individuals, (including roughly 60 union members). Additionally, indirect headcount includes a workforce of roughly 40 contracted Custodians and 30 part-time student workers plus the work of multiple service contractors.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential duties of the role include oversight of the following areas:

Facilities Maintenance and Operations

Capital Building Project Planning, Design and Construction

Cultural Resource Management

Environmental Health and Safety and COVID Operations

Center for Sustainability and Energy Management

Business and Support Services

Emergency Management
SPECIFIC DUTIES

Facilities Maintenance and Operations

Provide leadership and technical expertise for issues relating to building and utilities maintenance, repair and operations.

Oversee and direct the facility services functions for the University including major utility distribution and custodial. .

Provide leadership and technical expertise in long range or other major landscape planning or maintenance initiatives.

Oversee management of University vehicle fleet maintenance and repair.

Implement a Facilities Infrastructure Condition Assessment program to report on deferred maintenance risk and prioritize future capital investment.

Capital Building Project Planning, Design and Construction

Provide leadership in all long-range Master Planning issues as they relate to facilities and/or campus safety to include occupancy and space management. .

Develop and direct the University's Five-Year Capital Improvement Program, as well as the Capital Renewal Program.

Oversee all major facility and utility projects across their lifecycle.

Function as internal consultant to University officers in developing requirements and specifications for all major architectural and facilities planning and construction projects.

Maintain contact with appropriate City of Santa Clara staff, agencies, commissions and committees involved with approval, permitting and inspections of campus facilities including engineering, building, planning and fire departments.

Provide leadership on implementation of federal regulations including the Americans with Disabilities Act (ADA) construction and building accommodation requirements and Cal-OSHA and Fed- OSHA Industrial Safety orders.

Oversee Cultural Resource Management protecting the archaeological resources on the grounds of the university and artifacts collected to the degree required by law

Ensure proper respect for and documentation of human remains discovered during the construction process

Maintain the database and artifacts recovered during the excavation process for use by others in follow on research

Environmental Health & Safety and Sustainability

Ensure a safe working environment that complies with regulatory guidance

Establish and maintain a comprehensive training program to promulgate a safe working environment.

Ensure the University's installed fire protection and security systems meet legal requirements.

Maintain compliance with mandated COVID requirements and implement better practices for mitigation.

Lead operationalization and implementation of SCU's long-range strategic sustainability plan.

Implement environmental sustainability programs to meet approved university goals.

Lead development of operational sustainability initiatives, such as the Climate Action Plan and Energy Master Plan, which support and expand SCU operations toward sustainability and advance the campus's reputation as a national leader.

Other Duties

Oversee the implementation and documentation of the University plans, historic facilities records and archives.

Serve on University committees as appropriate and necessary.

Interact and maintain an effective working relationship with union representatives.

Participate in and/or lead emergency operations activities..

Provide leadership for various university support services like mailroom, shipping & receiving, events support, etc.

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of all facets of major facilities planning, construction and maintenance operations including HVAC, electrical, and utility systems utilizing computerized equipment.

Track record of managing multi-million dollar capital projects on time and within budget to clients' satisfaction.

Demonstrated working knowledge of city, state and federal regulations relating to building design maintenance and construction.

Proven Interpersonal skills and ability to manage and direct a large workforce, particularly in a diverse multicultural environment is paramount. .

Understanding and appreciation for the vision and values upon which Santa Clara University was founded and by which it strives to operate.

Ability to support the mission and goals of the University.

Commitment to institutional and societal sustainability with a working knowledge of sustainability issues, standards, and energy efficiency best practices.

LEADERSHIP CHARACTERISTICS

Santa Clara has identified the following seven (7) leadership characteristics as mission

Understanding the Business

Knows the business and the mission-critical technical and functional skills needed to do the job; understands various types of business propositions and understands how businesses operate in general; learns new methods and technologies easily.

Making Complex Decisions

Can solve even the toughest and most complex of problems; great at gleaning meaning from whatever data is available; is a quick study of the new and different; adds personal wisdom and experience to come to the best conclusion and solution, given the situation; uses multiple problem-solving tools and techniques.

Creating the New and Different

Be able to come up with the next great breakthrough thing to do; is creative, a visionary, and can manage innovation; is an effective strategist full of ideas and possibilities; sees multiple futures; has broad interests and knowledge; can both create and bring exciting ideas to market; comfortable speculating about alternative futures without all of the data.

Getting Work Done Through Others

Manages people well; gets the most and best out of the people he/she has; sets and communicates guiding goals; measures accomplishments, holds people accountable, and gives useful feedback; delegates and develops; keeps people informed; provides coaching for today and for the future.

Dealing with Trouble

Fearlessly takes on all issues, challenges, and people; comfortably confronts and works through conflict; delivers negative feedback and messages without hesitation; deals promptly and fairly with problem performers; lets everyone know where they stand; thrives in crises and is energized by tough challenges; not afraid to make negative decisions and take tough action; challenges the status quo.

Managing Diverse Relationships

Relates well to a wide variety of diverse styles, types, and classes; open to differences; effective up, down, sideways, inside, and outside; builds diverse networks; quick to find common ground; treats differences fairly and equitably; treats everyone as a preferred customer.

Acting with Honor and Character

Is a person of high character; is consistent and acts in line with a clear and visible set of values and beliefs; deals and talks straight; walks his/her talk; is direct and truthful but at the same time can keep confidences.

EDUCATION AND EXPERIENCE

Bachelor's degree required in a related field; a Master's degree preferred.

15+ years of demonstrated success in senior level facilities management of a complex organization, with an emphasis on quality service, responsiveness and a proactive approach to continuous improvement.

COVID-19 Statement

The health and safety of the university community is a top priority. All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption. Please visit our COVID-19 webpage for additional information.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Aaron Zisser, Director of Equal Opportunity and Title IX, 408-551-3043, azisser@scu.edu , www.scu.edu/title-ix . Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu .

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Assoc-Vice-President--Univ-Ops_R3399
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