Asst. to the Director's Office

The Institute for Food Safety and Health ( IFSH ) is a consortium among IIT , FDA’s Center for Food Safety and Applied Nutrition ( CFSAN ), and the food industry. IFSH comprises IIT scientists and staff, FDA scientists of CFSAN’s Division of Food Processing Science and Technology physically co-located in the building, and industry member companies. IFSH is a unique and one-of-a-kind institute in the nation where FDA , academia and the industry join forces and conduct research in a neutral ground to address major national food safety and nutrition issues.

The position Assistant – Director’s Office supports IFSH Director and IFSH Associate Director in a variety of general office duties and the capacity to help accomplish day to day activities.

COMMUNICATIONS
Written, verbal and electronic communication will be required as well as direct contact with internal staff, sometimes with students and with industry members as well as visiting representatives.

CUSTOMER SERVICE
Good customer service will be involved both internal and external with representation for the Director’s Office.

Special Schedule Requirements

EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer committed to enhancing equity, inclusion and diversity within its community. It actively seeks applications from all individuals regardless of race, color, sex, marital status, religion, creed, national origin, disability, age, military or veteran status, sexual orientation, and/or gender identity and expression. All qualified applicants will receive equal consideration for employment.

Qualifications

Education & Experience
High School

Knowledge & Skills
Basic Microsoft office experience is essential with the ability to use Outlook form maintaining calendar, schedule meetings and maintain contacts. Higher level technical computer knowledge is always a plus.

SUPERVISION & BUDGET AUTHORITY
Not applicable

Physical Environment and Requirements
70% fo the time will be sitting and working on a computer May need to lift 20 pounds

Certifications and Licenses

List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
Not applicable

Key Responsibilities

Key Responsibility
Scheduling meetings, events, visits, tours etc. Assist with the tours of the facility, prepare membership packets, name badges and other essentials

Percentage Of Time
15

Key Responsibility
Make travel arrangements, meeting registrations, hotels etc. for Director’s business travel and prepare itinerary and update calendar with all relevant information

Percentage Of Time
20

Key Responsibility
Filing, organizing and cataloging all documents in proper order to enable smooth referencing and retention of pertinent information

Percentage Of Time
30

Key Responsibility
Work on travel requests, reimbursement, Credit card reconciliation etc.

Percentage Of Time
20

Key Responsibility
Assist with organizing and facilitating internal events for IFSH

Percentage Of Time
15

Posting Information

Work Hours
9:00am-5:00pm

Position Category
Full Time

Posting Date
02/01/2022

Closing Date

Posted Until Filled
Yes

Quicklink for Posting
https://iit7.peopleadmin.com/postings/8074