Job details

Administrative Assistant

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Overview

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living’s family of brands has openings for individuals looking for a career with outstanding benefits, including:

Paid holidays and PTO
Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
Benefits package also includes Health, Dental, Vision, and Life Insurance
Retirement Savings Plan / 401(k) employer match
Tuition reimbursement (U.S Based Communities)

*Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Qualifications

High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
Must successfully complete all Atria specified training programs.
State required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Able to work various schedules and shifts as needed.

Responsibilities

Performs the administrative and business office services tasks as assigned by the Community Business Director.

Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
Assists with direct phone coverage with receptionist staff.
Manages and orders community office supplies as needed.
May drive company vehicle from community to social and other various destinations (only if required by community).
Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
May perform other duties as needed and/or assigned.

Salary Range

The wage range for this position is $23.00/hr - $26.45/hr, dependent on prior work history and experience

Average salary estimate

$51482.5 / YEARLY (est.)

min

max

$47840K

$55125K

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What You Should Know About Administrative Assistant, Atria Signature - West 86

Are you ready to embark on a fulfilling journey as an Administrative Assistant with Atria Senior Living in the vibrant heart of Manhattan? At Atria, we believe in creating communities where both employees and residents can thrive. As part of our incredible team, you'll enjoy a variety of outstanding benefits, including competitive pay that ranges between $23.00 and $26.45 per hour, paid holidays, and generous PTO policies. Here, your contributions will be recognized through special anniversary rewards and potential annual bonuses. In this role, you'll support the Community Business Director by managing administrative and office tasks, dealing with accounts payable and receivable, and assisting with payroll functions. Your knack for organization will shine as you handle personnel files, track programs like FMLA and Workers’ Compensation, and maintain inventory of office supplies. We're looking for someone with a high school diploma and strong computer skills, particularly in Microsoft Office. If you're an effective communicator who works well in a team and can navigate challenging situations with ease, Atria offers a supportive environment where you can grow and advance. Join us, and be part of something bigger in a workplace that promotes a healthy work-life balance and prioritizes your development. Let's make a difference together—apply now to start your journey with Atria Senior Living!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Atria Signature - West 86

What are the responsibilities of the Administrative Assistant at Atria Senior Living?

As an Administrative Assistant at Atria Senior Living, you will be tasked with assisting the Community Business Director in various administrative and office service responsibilities. This includes managing accounts receivable, aiding in payroll functions, and maintaining personnel files. You will also support the sales effort by scheduling tours for prospective residents, among other vital duties.