Attorney Training & Development Assistant

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Attorney Training & Development Assistant in our Attorney Recruiting & Development department, reporting to the Attorney Training & Development Manager.

Named the #1 Top Workplace in the Washington Post’s annual competition in 2021, Akin embraces a culture of collaboration, creativity and innovation. Our talent is integral to achieving the firm’s vision and strategy and the Attorney Recruiting & Development department is at the forefront of accomplishing this. As part of the Attorney Recruiting & Development team, you will have the opportunity to gain exposure to and learn about talent development while being directly involved in supporting the legal talent development initiatives of the firm. You will also have a unique opportunity to work cross-functionally and cross-offices to accomplish these goals.

The Attorney Training & Development Assistant can reside in the Houston or New York office with hybrid work capabilities and is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors, and business staff, and to maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Assist with coordinating firmwide attorney development programs including academies and other training programs organized by the department. Responsibilities include liaising with attorneys and other business departments, making conference room reservations, preparing materials, coordinating with the IT team, coordinating arrangements for catering, assisting with travel, and restaurant reservations, and assisting with other logistics.
• Assist with coordinating practice group trainings in collaboration with the practice management department. Responsibilities include liaising with attorneys and the practice management department, making conference room reservations, preparing invitations and materials, coordinating with the IT team, and assisting with other logistics.
• Learn and become a knowledgeable resource for the Attorney Recruiting & Development department in ViDesktop CLE/Training database.
• Learn and develop a strong working knowledge of CLE rules and procedures to provide administrative support to the CLE Administrator. Responsibilities include entering training programs, license information, and CLE credits into ViDesktop and state CLE databases, managing the post-program logistics such as video recording uploads into ViDesktop CLE/Training database, and monitoring and managing the FirmCLE email account.
• Manage departmental invoices and expense reimbursement requests.
• Schedule meetings, conference calls, and other appointments as needed.
• Some travel is required to provide on-site support for firmwide training programs and academies.
• Collaborate with department members to update and maintain the Attorney Development portal pages, department reference documents, and ViDesktop CLE/Training database.
• Participate in firmwide Attorney Recruiting & Development department projects.
• Participate in Attorney Recruiting & Development meetings as scheduled.
• Additional tasks and projects as needed.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor’s degree or an equivalent combination of education, training, and experience
• Minimum of 1 year of administrative experience, preferably in a law firm or other professional services setting
• Self-starter with strong initiative and project management skills
• Ability to work well under pressure, handle multiple projects and shifting priorities, facilitate solutions, and meet deadlines and milestones for projects assigned in a professional manner
• Demonstrates close attention to detail
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management and vendors
• Ability to communicate with attorneys and business staff in an effective manner
• Ability to work well independently as well as effectively within the team
• Good judgment and professional maturity including the ability to manage confidential information with the utmost discretion
• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint, with the ability and willingness to learn new software and operating systems
• Excellent oral and written communication skills and ability to read, comprehend, and follow instructions
• Flexibility to adjust hours and work the hours necessary to meet the needs of the department
• Commitment to professional growth and development
• Willingness and ability to assume new tasks and responsibilities
• Familiarity with ViDesktop or a willingness to learn and become proficient
• Commitment to the Firm’s Core Value

The base salary range for this position in New York is $52,000 to $60,000. Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility