Accounting Assistant - Accounts Receivable

ABOUT AVANTIA 

Avantia Law is leading the way in legal services innovation. Our team of talented lawyers, backed by AI, work with clients to deliver routine legal and compliance work fast and cost-efficiently.  

We have experienced exceptional growth and success since our inception in 2019.   

 Our clients are sophisticated, high-calibre alternative asset managers including some of the biggest PE firms in the world. They expect a premium service – and we deliver.  

We are powered by AI, but committed to our people.    

We offer a culture of trust to employees. So whether you prefer to spend most of your week working from home or from our London office (most of us choose to do a mix), you’ll get to work with talented, diverse people here.  

SUMMARY

Avantia Law is seeking a detail-oriented and proactive Accounting Assistant to join our small but dynamic Finance team. The Accounting Assistant will be primarily responsible for managing the invoicing and collections process, ensuring that client accounts are accurately billed and payments are collected in a timely manner. 

Key Responsibilities: 

Invoicing & Billing: 

• Prepare and issue invoices to clients in a timely and accurate manner. 

• Review and verify billing information, ensuring consistency with contracts and agreements. 

• Maintain accurate records of all invoicing transactions in the accounting system 

• Respond to client inquiries regarding billing issues and provide necessary documentation. 

Collections: 

• Monitor accounts receivable aging reports, maintaining a cadence of payment reminders and follow up with clients on overdue accounts. 

• Initiate and manage collections activities, including sending reminders and making phone calls. 

• Work closely with your line manager to escalate and resolve any significant collection issues. 

• Record and track all collection activities, maintaining clear and concise documentation. 

Account Reconciliation: 

• Reconcile client accounts and ensure that all payments are accurately applied. 

• Investigate and resolve any discrepancies or issues related to accounts receivable. 

• Assist in month-end closing activities by preparing relevant AR reports and schedules. 

Reporting & Analysis: 

• Assist in the preparation of accounts receivable reports and analysis for management review. 

• Provide regular updates by preparing clear summary or report on the status of outstanding receivables. 

• Identify trends or patterns in payment behavior and suggest improvements to the billing and collections process. 

• Other reporting and analysis as required by the wider Finance team 

Collaboration: 

• Work closely with the Finance team to support overall financial operations. 

• Collaborate with other departments, such as legal and sales, to ensure accurate billing and prompt resolution of client issues. 

• Degree or equivalent qualification in Accounting, Finance, or a related field; or equivalent work experience. 

• Minimum of 1 year of experience in accounts receivable, billing, or collections. 

• Experience in a law firm or services environment is preferred but not required. 

• Strong understanding of accounting principles and accounts receivable processes. 

• Proficiency in accounting software and Microsoft Office Suite. Knowledge of Xero is a desirable 

• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and colleagues. 

• High level of accuracy, attention to detail, and ability to manage multiple tasks simultaneously. 

• Strong problem-solving skills and the ability to work independently with minimal supervision.  

• Ability to handle sensitive and confidential information with discretion. 

EQUAL OPPORTUNITIES 

At Avantia, we are committed to fostering an inclusive and diverse workplace, and we firmly believe in equal opportunities for all. We value and celebrate the unique perspectives, backgrounds, and experiences that each individual brings to our team. We embrace diversity in all its forms. We strive to create an environment where everyone feels respected, valued, and empowered to contribute their best work. Our hiring process is merit-based, and we welcome applications from all qualified individuals. We encourage you to communicate any reasonable accommodations you may need during the recruitment process and future employment. Please let your Talent team contact know ahead of any interview, we will be happy to suggest or confidentially discuss reasonable adjustments.  

• 25 days holiday + UK Bank Holidays + 1 Day off for your birthday
• Remote first (anywhere in the UK) or choose to work from our lovely London Bridge office.
• Private healthcare or the option to use the budget to be reimbursed for other wellness activities of your choice
• Annual subscription to your choice of Calm or Headspace
• Early finish Fridays in the summer
• Pension scheme (enhanced after 1 year service)
• Enhanced family friendly policies after 1 year