Billing Specialist

• Provide billing support including the preparation of invoices and attachments, WIP and A/R management, related reporting and other financial reporting
• Work with Management team to review draft invoices and time & expenses incurred
• Prepare weekly, biweekly, and/or monthly invoices for clients, ensuring that all bills are checked for numerical accuracy and internal consistency before they are processed
• Prepare frequent invoice summary and detailed reports
• Assist in the reconciliation and auditing of accounts receivables and collection efforts
• Interact with internal, client, and insurance carrier partners on an ongoing basis to resolve billing related questions and concerns
• Ensuring the accurate processing of all write offs of unbillable time and disbursements and that all such requests are properly authorized in accordance with the firm’s authorization limits as they might apply from time to time
• Execution and management of vendor invoices, ensuring that invoices are properly processed and paid timely
• Assistance with data entry, reporting and management of SFDC pipeline opportunities
• Other general operational tasks including research, special projects/events, shipping, management of office supplies, coordination with offices services, etc.

The successful candidate will have:

• Associates Degree Required, Bachelors Degree Preferred. Experience in lieu of a degree may be accepted
• Minimum of three (3) years of operational and billing support experience; prior experience in a professional services organization preferred
• Proficiency with MS Office programs, particularly Excel, Word and Outlook. Intermediate Excel skills required (Advanced, preferred)
• Salesforce, Prostaff, STAR, Esker experience preferred
• Basic math skills; ability to perform reconciliations
• Strong organizational and communications abilities are critical to success in this position, as team members are expected to manage multiple priorities and work with a moderate amount of supervision