Administrative Assistant | The Forum

Bloom is a full-service workplace design consultancy representing a Bloom Partner on their search for an Administrative Assistant to join their team. As Talent Advisors, we will be the liaison between our Bloom Partner and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; a human reviews every resume to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!

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Who is The Forum?  

The Forum is a Canadian charity that energizes, educates, mentors and connects women entrepreneurs to be wildly successful, promoting strengthened economies and thriving communities. We are proud to have supported over 6,100 women entrepreneurs since the pandemic began and have 22 years of experience supporting over 15,000 entrepreneurs across the country. We are driven to make meaningful impact and have fun while doing so. 

We strive to work with intention, responding to the needs of women entrepreneurs and ensuring that they get the resources they need. We want everyone who accesses The Forum to walk away feeling like they have someone in their corner, championing them. We believe our communities are stronger and better cared for when they are diverse, inclusive, and just. We are dedicated to ensuring our initiatives reflect these beliefs by being committed to a journey towards anti-oppression and equity. We hope these principles encourage candidates who identify as Black, Indigenous, Women of Colour, and LGBTQIA2S+ to apply for this position. 

About the role:

As our Administrative Assistant, you are vital to supporting The Forum’s internal operational functions, including maintaining systems and processes, tracking data, measuring impact, and providing executive assistance. You will report to Miranda Ta, our Operations Manager.

Together, we will make an impact on the thousands of women entrepreneurs across Canada each year.

• Maintaining our digital workspace (Google Drive), ensuring our files are organized across the organization. 
• Managing our general inboxes and ensuring our systems and software are updated, including payment tracking.
• Contributing to a positive team culture through initiatives and celebrations.
• Ensuring data completeness and accuracy, including tagging for programs and events in Nutshell (CRM).
• Supporting financial administrative tasks such as expenses, charitable tax receipting, and information processing.
• Corresponding with entrepreneurs, mentors, and speakers as required.
• Assisting the CEO and Director of Corporate Sponsorship with inbox and calendar management, travel arrangements, and expense reporting.
• Supporting donor event invitations, logistics, and RSVP tracking.
• Assisting with day-to-day accounting in collaboration with the accounting team.
• Supporting operational and administrative components of our Programs and other activities as needed by our Program Managers. 
• Helping manage the community platform and maintaining impact metric tracking and reporting.
• Assisting the CEO with scheduling Board and committee meetings and preparing materials.
• Performing other tasks as required.

• You are a thoughtful doer with strong attention to process, deadlines, and organization. 
• You manage your time well and handle multiple moving pieces with dynamic priorities. 
• You communicate clearly and effectively, both in writing and verbally, and are comfortable working in a digital environment. 
• You take ownership of tasks, providing updates on progress and addressing roadblocks. 
• You’re familiar with software like Google Suite, project management tools (Asana), and CRM systems (Nutshell), and you can quickly learn new platforms. 
• You enjoy variety in your day, bring a 'how can I help' attitude, and thrive in a collaborative, high-performing team. 
• You’re passionate about supporting women entrepreneurs.

• Salary range is $50,000 - $55,000 annually, commensurate with your experience.
• 15 days of vacation, plus additional paid time off in December.
• An additional (1) flex day a year for you to use to honour a day important to you.
• Ongoing training, development, and coaching to ensure your success.
• Diversity, Equity, and Inclusion (DEI) training.
• A culture of flexibility and trust that honours work-life integration.

• Please submit your application by 5 pm PST on Thursday, September 19th.

• Phone screen with Agnes (Lead, HR & Talent from Bloom)
• Video interview with Miranda Ta (Operations Manager) and Cherie Kai (Development Operations Manager)
• Video interview with Lisa Niemetscheck (Director of Corporate Sponsorship) and Anne McLean (Director of Marketing and Communications)
• Offer
• Hire and onboarding

The Forum is a proud equal-opportunity workplace committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that The Forum believes in.

The Forum is committed to developing an inclusive, barrier-free recruitment process and work environment. Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats, or reports of any accessibility problems, please share them in your application or send an email to agnes@buildwithbloom.com.