Senior Accounts Payable Analyst

As a Senior Accounts Payable Analyst at Bottomline, your key responsibilities include processing PO and Non-PO invoices, investigating aged payments, resolving disputes, liaising with stakeholders for payment approvals, and monitoring supplier data. You'll also handle a high volume of email and telephone queries, reconcile accounts, and prepare multi-currency payments, all while adhering to strict audit controls.

To become a Senior Accounts Payable Analyst at Bottomline, you should possess experience in accounts payable, a strong understanding of financial controls, and proficiency in Microsoft Office, especially Excel. Excellent communication skills and the ability to work efficiently in a fast-paced environment are essential. A background in finance functions, especially within European technology companies, will be beneficial.

The Senior Accounts Payable Analyst role at Bottomline is crucial for maintaining accurate financial operations and ensuring timely payments that align with our mission of transforming business payments. By ensuring smooth processes and addressing payment-related queries, you'll help enhance the customer experience, ultimately contributing to Bottomline's reputation in the industry.

An ideal candidate for the Senior Accounts Payable Analyst position at Bottomline should be detail-oriented, self-motivated, and able to communicate effectively across various business levels. Additionally, possessing the ability to multi-task in a fast-paced environment and a proactive approach to process improvements are key qualities that will contribute to success in this role.

Bottomline values continuous learning and innovation, providing Senior Accounts Payable Analysts with ample opportunities to engage in projects that directly impact accounts payable. You’ll also have opportunities for training and development in new systems, fostering both personal and professional growth within a collaborative environment.

When discussing your experience with processing invoices, highlight specific accounts payable roles you've held, the volume of invoices you managed, and the software or systems you utilized. Be sure to mention your attention to detail and how you ensured accuracy in your processes.

In a fast-paced accounts payable environment, prioritization is key. Share your strategies for managing multiple tasks, such as using lists, setting deadlines, and focusing on urgent payments while maintaining accuracy to ensure timely processing.

When answering this question, describe the situation clearly, emphasizing your communication skills and problem-solving abilities. Detail the steps you took to clarify the issue, engage with stakeholders, and reach a resolution that satisfied all parties involved.

Discuss specific financial systems you have experience with, such as Microsoft Dynamics AX/D365 or other ERP systems. Mention how you’ve utilized these systems to manage accounts payable tasks efficiently, emphasizing any process improvements you've implemented.

In such a situation, it's important to investigate the cause of the delay. Explain that you would review records, reach out to internal stakeholders for approvals, and communicate promptly with suppliers to resolve the issue while ensuring adherence to company policies.

Emphasize your attention to detail and the importance of regular reviews. Discuss methods you use to verify data accuracy, such as cross-referencing invoices and continuously updating records based on feedback from suppliers and internal teams.

Explain your understanding of the importance of compliance in accounts payable. Mention how you follow established procedures, document your processes, and conduct regular checks to ensure adherence to company audit controls to avoid discrepancies.

Discuss a specific process change you initiated, detailing the inefficiencies you identified and the steps you took to implement improvements. Highlight the positive outcomes, such as time saved or increased accuracy in payments.

Mention the specific tools or software you have experience with for account reconciliation, such as Excel, and highlight specific features you utilize, like pivot tables or formulas, to streamline the process and enhance accuracy.

Express your enthusiasm for Bottomline’s mission and values, and how your experience aligns with the role. Highlight your passion for delivering excellent service in accounts payable and your desire to contribute to a team focused on driving transformation in business payments.