Fitness Coordinator

Bouldering Project’s mission is to foster meaningful human connection with the most inspiring and inclusive climbing, movement, and community spaces. We care deeply about humans. We’re driven by the pursuit of better. We create joyful places and pathways for climbing, fitness, yoga, and social experiences that inspire people to challenge themselves and engage in a lifestyle centered around health, friendship, and purpose. 

About Bouldering Project

The guiding principle behind every decision we make at the Bouldering Project is this — what can we do to make being at our gyms the best experience possible, for every individual who walks through the door. These individuals are serious climbers, recreational climbers, and first-time climbers. They are parents, kiddos, and budding teenagers. They are athletes training for marathons, enthusiasts using climbing to reach health and fitness goals, and yogis practicing their flow. These individuals are also our staff — an amazing, hard-working, devoted, driven, inspired, and inspiring group of people.

Fitness Coordinator

The Fitness Coordinator coordinates and manages fitness programming at Bouldering Project—Tempe. The coordinator will set up and maintain efficient systems for managing instructors, communicate BP expectations for safety, quality, and experience, and coordinate with departmental managers to ensure the fitness studio & open gym are cleaned and maintained. The Fitness Coordinator will work closely with each department manager and the General Manager to deliver accessible, fun, and innovative fitness offerings at the Bouldering Project - Tempe.

• Maintain accessible and quality fitness programming with input and guidance from the General Manager.
• Distribute BP fitness point of view/expectations for alignment across instructors.
• Maintain compliance with employer/subcontractor relationship terms, with guidance from BP HR.
• Balance attending classes with feedback from staff, guests, and other contracted instructors to maintain the pulse and quality of the fitness program.
• Develop an efficient and functional system for sourcing and scheduling subs for classes, ensuring a smooth and organized process.
• Review, communicate, and enforce instructor subbing policy.
• Maintain tracking systems for class participants, consolidated and accessible by the GM.
• Offer special classes or workshops (recommended monthly).

• Craft a class and workshop schedule that meets the needs of our community within a provided labor budget.
• Strive for a balance of class types offered at varying times of the day.
• Keep the instructor schedule current in BP’s online scheduling system.
• Update class offerings seasonally to align with changing needs and traffic.
• Maintain the internal calendar of classes and events in Approach & Acuity scheduling.
• Consider member feedback when adjusting the schedule and content.

• Interview and evaluate potential instructors and manage the hiring process.
• Communicate BP fitness quality standards and expectations with instructors upon hiring.
• Communicate programming, gym updates, and additional relevant information with instructors regularly.
• Establish and communicate expectations regarding attendance and timeliness with instructors, including an appropriate subbing policy.
• Maintain an adequate sub-list and process to backfill necessary classes.

• Ensure the fitness studio and equipment remain clean and functional.
• Document instructions and expectations for fitness area cleaning and coordinate with appropriate managers and staff to create and improve the cleaning schedule.
• Coordinate necessary repairs.
• Submit equipment orders as needed and within the budgeted resources.

• Manage instructor invoicing process (working with Accounts Payable).
• Ensure instructors maintain insurance and credentials.
• Work closely with GM to track labor and equipment budget to actuals performance.
• Review and respond to member feedback requests and inform the management team of areas for improvement.

Expectations

Maintaining excitement about the culture and community of fitness at Bouldering Project is imperative. BP is a community-oriented company that strives to lead by example by making our offerings accessible to all. BP believes safety comes first, quality supersedes quantity, and all are welcome; we expect leaders to embody these values.

Working Conditions

Many duties require the availability to work a flexible schedule based on business needs and events, including possible evenings and weekends. Duties often occur before and after regular business hours.

Bouldering Project strives to embody equal opportunity in our workplaces. We believe that different perspectives and identities strengthen our communities and unlock our potential.