AP Specialist

Our Client in The Heights Houston is looking for an experienced, detail-oriented Accounts Payable Specialist to support the company’s financial processes. Job Description:

We are seeking an experienced Accounts Payable Representative who will also take on the role of Office Manager in our dynamic company. This is a unique opportunity to join a small but dedicated team of 7-10 employees in West Los Angeles.

Accounts Payable Representative Duties:

• Validate purchase order details against vendor invoices

• Process invoices and expense reports for payment

• Maintain Database details for vendor invoices

• Reconcile vendor statements and inventory landed costs and correct discrepancies

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and responding to vendor inquiries

• Review and verify invoices and check requests

• Follow up on vendor debits

• Set up new vendors in the system

• Maintain vendor files and update list of vendors

• Assist with month-end closing

• Experience with general ledger

Office Administration Duties:

• Oversee and support all administrative duties in the office and ensure the office is operating smoothly

• Manage office supplies inventory and office services, place orders as necessary

• Perform receptionist duties: greet visitors, and answer and direct phone calls

• Receive and sort incoming mail and deliveries, and manage outgoing mail

• Develop office policies and procedures, and ensure they are implemented appropriately

• Assist with office layout planning and office moves, and with managing maintenance needs/requests

• Identify opportunities for office management improvements, and implement new systems and processes as necessary

Qualifications:

• Bachelor’s degree in finance, Accounting, or a related field

• 2-6 years of experience in Accounts Payable or a related field

• Strong problem-solving skills and attention to detail

• Excellent communication and organizational skills

• Proficiency with Mac OS is a plus

Software applications:

• NetSuite

• Airtable – order management

• Microsoft Office: Outlook, Excel, Word

• Dropbox