Business Immigration Office Services Assistant

• Kitchen Maintenance: Load, unload, and start the dishwasher as needed. Ensure that tables, counter areas, and kitchen equipment are tidy and wiped down at end of each day. Clean and perform maintenance on coffee and soda machines as recommended by the supplier. Restock supplies and refreshments as needed throughout the day.
• Copiers: Clean glass and check copiers for adequate paper supply at the end of each day. Coordinate copier repairs with the service provider as needed.
• Office Supplies: Maintain supply room and kitchen to ensure supplies are well stocked at all times. Take inventory and inform Administrative Coordinator of supplies to order. Stock supplies when received.
• Mail: Ensure all mail has been metered and taken to the mail room for pick up at the end of each day.
• Firm Functions: Assist office administrator and attorneys with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. May require duties before/after normal business hours and limited travel.
• Conference Rooms: maintain conference rooms to ensure they are ready at all times for scheduled events, including beverage set-ups.
• Copy Jobs: Assist Administrative Coordinator with copy requests.
• Other Duties: Light typing, assisting with mailings, and other miscellaneous projects as needed.

• 1+ years of previous experience in an Administrative or Office Assistant role.
• Excellent interpersonal and customer service skills.
• Good organizational skills including filing and calendaring.
• Excellent communication skills, written and verbal.
• Good organizational skills including filing and calendaring.
• Pleasant and clear understandable phone voice.
• Ability to sit at a desk for one or more hours at a time.
• Ability to lift and carry up to 50 pounds.
• Good typing speed with few errors.
• Time management skills and ability to work independently as well as with a team.
• Proficient with Outlook, Excel, Word, and PowerPoint.

Please note, we are not working with outside recruiters for this position.

Ogletree Deakins offers a robust suite of benefits for our Staff including Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.