Senior Talent Operations Coordinator

ButterflyMX is your leading property technology company that aims to simplify property access for owners, staff, residents, and visitors. Our innovative access control solutions are relied upon by more than 15,000 multifamily, commercial, student housing, and gated communities worldwide, including the most trusted names in the real estate industry.

ButterflyMX is growing exponentially, and we want you to grow with us!  We’re looking for top-tier talent who want to supercharge their careers in a high-growth, innovative, and industry-changing company. 

At ButterflyMX, we value exceptional people who are intelligent, passionate, collaborative, and balanced. As a distributed workforce, we offer a transparent and flexible culture, along with benefits like a 401(k) match and quarterly stipends for self-care. We work hard to continually improve the experience of everyone in our communities while also finding time to enjoy our personal passions. 

ButterflyMX is hiring for a talented and driven Senior Talent Operations Coordinator to join our People Team. The role focuses on supporting the efficiency and effectiveness of our talent acquisition processes, ensuring a seamless experience for all candidates and new hires. The ideal candidate is super organized, has strong attention to detail, and has a passion for optimizing processes. This role has the opportunity to grow into a Junior Recruiting position. 

Responsibilities

• Assist the Senior Manager of Talent Acquisition with scheduling interviews, delivering candidate communication, and ensuring timely feedback from hiring managers.
• Manage the candidate experience by providing timely status updates, answering questions, and providing a positive impression for ButterflyMX. 
• Post job openings on our ATS (Workable) and update the status of candidates on a regular basis. 
• Coordinate interview panels, and provide logistical support for virtual interviews.
• Collaborate with our Sr. People Experience Specialist and hiring managers to facilitate a smooth onboarding process for new hires.
• Update reporting trackers and generate recruitment reports in our ATS system.
• Assist with sourcing candidates on Linkedin Recruiter and our ATS database. 
• Continuously evaluate and streamline recruitment processes to enhance efficiency and effectiveness.
• Ad hoc support to People Experience related projects.

• 2+ years of experience in a People Operations or Talent Operations (or a similar role). 
• Familiarity with applicant tracking systems (ATS) and HRIS software; experience with tools like Workable, Greenhouse, or similar systems. 
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills.
• Strong sense of urgency in the workplace with a “get things done” mindset.
• Proactive and resourceful problem solving skills. 
• Detail-oriented with a commitment to accuracy and quality.
• Experience in a fast-paced, high-volume environment is a strong advantage. 
• Team player with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Adaptability and flexibility.
• Willingness to adapt and operate independently … changing needs of the business.
• Willingness to learn and grow in a rapidly growing company.

• Comprehensive Medical (ButterflyMX covers 90% of the cost) starting day 1
• Dental and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
• 401(k) plan with a match
• 13 paid holidays and 25 days of PTO
• Paid Family Leave
• Employee Assistance Program
• Quarterly self-care stipends
• HealthAdvocacy Program
• Access to optional benefits, including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance
• Collaborative, dynamic work environment filled with kind, intelligent people who are working hard on an industry-defining product

EEO STATEMENT

ButterflyMX is an equal-opportunity employer, and we value diversity at our company. We strive to create an accessible and inclusive experience for all candidates and employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You must have the authorization to work in the US to become an employee. Please let our recruiting team know if you need reasonable accommodation during the application or the recruiting process.