Administrative Assistant, Temporary Payroll and Database Support

Please be aware of recruiting scams!

All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About The Role:

This Role Is a long-term temporary assignment with the possibility of extension.  

CALSTART is seeking a part-time Temporary Payroll and Database Assistant to work up to 24- 29 hours per week in our Accounting Department alongside three Project Managers. This role is essential to ensure the accurate and timely processing of employee timecards, contributing to the smooth operation of our payroll process. A qualified candidate will also perform data entry related to our project management system. You will work remotely and report to the Contracts and Financial Analysis Lead Manager. This role is based on Pacific Time; candidates must be in California.  

• Support Monday and Friday timecard processing and support.  
• Update weekly Payroll reports 
• Support labor reallocations & adjustments (as needed) 
• Support weekly Mavenlink new hire pieces of training 
• Process transmittals related to salary increases, promotions, supervisor changes, etc. 
• Payroll system and Project Management system reconciliation responsibilities.  
• Communicate with employees and supervisors to resolve discrepancies or issues regarding timecard submission.  
• Creating meeting minutes for review during important payroll meetings.  

• Data Entry experience includes downloading, uploading, and importing datasets and filtering, sorting, and comparing datasets.  
• Track record of having attention to detail, effective communication, and strong analytical skills.  
• Any previous data entry or experience with payroll.  
• Able to follow written and verbal instructions, work in a fast-paced environment, manage competing deadlines, and multitask. 
• Proficiency in Microsoft Office, especially Excel and Word, and working with large data sets.  
• Highschool Diploma or GED

• Bachelor's degree in business or an Accounting related field.  

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.