Executive Assistant

Catalant, the pioneer of Consulting 2.0, has helped the biggest and best companies use independent consultants for their most important work for over 10 years. More than 30% of the Fortune 500, top PE firms, and leading consultancies partner with Catalant to gain access to highly skilled, experienced business professionals who’ve solved their exact problems before. Over 100k talented independent consultants count themselves as Catalant Experts. 

We reinvented the traditional consulting model with our modern, digitally-enabled approach to solving complex business problems, giving leaders (even those outside of the C-suite) direct access through a technology platform to the expertise of senior operators, SMEs, and former consultants. With backing from some of the world's top venture capital firms, we continue to bolster our industry-leading platform by growing the team that will take Catalant to the next level. 

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive team, specifically our CCO and CEO. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a strong sense of professionalism and confidentiality, along with a commitment to providing outstanding administrative support.

The ideal candidate will be based in EST or is able to work those hours.

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize meeting agendas, materials, and minutes; follow up on action items.
• Serve as a liaison between executives and internal/external stakeholders.
• Draft, review, and edit correspondence, reports, and presentations.
• Maintain and update filing systems, databases, and records.
• Coordinate special projects and events as needed.
• Handle confidential information with discretion.

• Bachelor’s degree or equivalent experience preferred.
• 3-6 years of experience in an Executive Assistant or similar role.
• Proficient in GSuite, Microsoft Office Suite, travel booking systems and other office software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.Ability to work independently and as part of a team.
• High level of professionalism and integrity.
• Strong problem-solving skills and attention to detail.

Benefits 

At Catalant, we strive to offer a work environment where employees can bring however much of their full, authentic self as they desire. With this in mind, we are happy to offer our employees: 

- Flexible paid time off

- 13 company holidays + an All Company wellness day off each quarter

- Twelve weeks of paid parental leave regardless of how you choose to grow your family

- Generous health insurance coverage as well as optional vision and dental

- 401k to save for retirement

- Pre-tax commuter and flexible spending accounts

- A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development 

- Wellness stipend for your mental, emotional, or physical wellbeing needs and support

- Work from Home stipend

Equal Employment Opportunity Policy

Catalant is proud to be an equal opportunity workplace. Catalant makes employment decisions on the basis of merit and business objectives and does not discriminate against applicants or employees on the basis of age, race, color, religion, national origin, ancestry, gender (including gender nonconformity and status as a transgender individual), sexual orientation, pregnancy, marital status, military or veteran status, qualified physical or mental disability, genetic condition or predisposition, or any other status protected by law. All Catalant employees are prohibited from engaging in any form of discrimination.

We have a flexible hybrid work model, where employees local to our Boston headquarters come into our office on a flexible basis, and other employees are fully remote. We are hiring and conducting interviews and onboarding either virtually or in person if local to Boston, depending on what makes most sense based on the specific candidate and new hire. Talk to our People Team to learn more!