Executive Assistant

Title: Executive Assistant

Type: Full-time, Hybrid (in-office 2-3 days per week)

Locations: New York, New Jersey

Min. Experience: Mid-Level

This position is not eligible for employer visa sponsorship.

ABOUT CCS FUNDRAISING
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For 76 years, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. CCS provides tailored support to more than 700 nonprofit organizations annually. With over 500 professionals and 18 offices throughout the United States and Europe, we have the capacity to help local and international organizations achieve outstanding results.

Our Services Include:

Campaign Management
Strategy, Evaluation & Planning
Interim Development Management
Learning & Leadership Development
Data Analytics

A Career at CCS Our people are our greatest strength. The collective sum of the individual experiences, backgrounds, knowledge, and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation of excellence. Whether it’s in one of our regional offices or on the ground with our clients, you will have direct access to leaders in the field, expanding your opportunities to learn and build your network for future success. We invest in the training, tools, and support necessary for growth throughout your career and encourage peer collaboration in a lively and engaging environment.

UNDERSTANDING THE ROLE

CCS Fundraising is seeking a self-motivated, reliable, and detail-oriented Executive Assistant to provide Executive-level support to one of our Principal Partners. This individual will lead in all scheduling, coordinate travel, prepare materials and reports, type dictations, and offer additional support to the operations team. The ideal candidate is highly resourceful, detail-oriented, professional, and capable of managing a heavy workload and prioritizing tasks in a fast-paced, deadline-driven corporate environment. This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.

RESPONSIBILITIES:

Managing the complex calendars of executive team members
Ensure timely follow-up to all correspondence and draft emails for executive as needed
Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external personnel
Making travel and hotel reservations; including tracking airline credits and rewards programs
Interfacing with internal and external audiences to schedule meetings and calls
Manage day-to-day operations of the office, including taking calls, interfacing with clients and CCS personnel, responding to emails and managing office security access
Participating in weekly operations meetings to provide insight on schedules and support the facilitation of next steps
Upload and track key documents and information in company-wide databases
Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and value
Regularly generate, collate, and edit for clarity reports from company CRM, including sales charts, projections, bespoke client lists, executive time per project, and others as needed

Assist with review and proofreading of client-facing materials and reports as needed
Collaborate with operations and consultant staff to develop and share surveys as needed
Collaborate with team marketing staff to maintain lists and ensure timely sharing events as needed
Develop and sustain a level of professionalism consistent with the firm’s mission and values

QUALIFICATIONS:

Bachelor’s degree
3-5 years of experience providing executive support as an assistant, executive assistant, office manager, or similarly focused position
Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software
High attention to detail
Strong organizational, project management, and problem-solving skills
Impeccable multi-tasking abilities
Self-starter able to drive activity in a fast-paced environment
Friendly and professional demeanor

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

Salary Range: $90,000-$100,000

Exact salary varies within salary range based on years of relevant experience and education.

CCS Fundraising Glassdoor Company Review

3.7

CCS Fundraising DE&I Review

No rating

CEO of CCS Fundraising

Jon Kane

Approve of CEO

By CCS Fundraising

We believe planning often includes an in-depth evaluation of the strengths and weaknesses of the case for fundraising, the leadership, and the financial potential of donors. We believe that a fundraising campaign is a people-oriented process. W...

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FUNDING

Nonprofit

DEPARTMENTS

Operations

SENIORITY LEVEL REQUIREMENT

Mid-Level

INDUSTRY

Civic & Social Services

TEAM SIZE