Office Coordinator, NYC

As the Office Coordinator in our fast-paced, dynamic New York City headquarters, you’ll focus on ensuring our day-to-day office needs are met, while creating a positive, welcoming, and inclusive experience for every person that walks through our doors.

You’ll provide hands-on support to foster our existing local and global communities, through celebrating moments that matter, enabling in-person team gatherings, collaborating with our cross-functional partners, and ensuring our office runs smoothly and intentionally.

In this role, you’ll:

• Maintain and enhance day-to-day operations across the office, including ordering and managing inventory of snacks, drinks, and supplies, lunch provisioning, repairs and maintenance, guest registrations, mail and package distribution, answering general phone calls, keeping the office and conference rooms tidy and clean, and other various operations activities

• Help coordinate in-office events and company meetings, onsite team meetings, client and employee visitors, in partnership with our Executive Assistants, business leaders, internal communications, and other stakeholders

• Communicate regularly with our office community regarding ongoing activities, events, and updates so that they are up-to-date and aware

• Liaise and build relationships with building staff regarding office operations, including repairs, maintenance, vendors, visitors, and others

• Work cross-functionally with other teams, including Business Technology, Security, and Accounting, to ensure smooth office operations

• Plan, communicate, and execute on internal social events, including set up, coordination with vendors, break down, etc.

• Manage employee inquiries and requests via Jira management system

• Manage tickets and requests from our subtenants through to our building management team

• Support team community activities, including volunteering events, Employee Resource Group programs, and other company programming; promote and support virtual activities to engage our entire workforce community

• Manage our NYC office budget in alignment with team goals and annual planning

We’re looking for candidates who have: 

• Previous experience in an EA or Office coordination/management role

• A friendly and professional demeanor, taking pride in fostering a fun and exciting office environment

• The ability to multi-task and be resourceful, coordinating several ongoing activities or projects across a week while also managing day-to-day operations 

• An eye for detail and organization, who can self-start projects as well as work with others on a well-rounded experience

• Excellent verbal and written communication skills across various audiences, with a simple and clear approach, who is building their executive presence, alongside an interest in change management and documentation

• The ability to be proactive, assertive, responsive, and to know when to bring in others instead of self-solving
  

Nice to have experience:

• Prior experience utilizing Jira, GSuite, Workday, OpenPath, Prism/PassagePoint

This position is ineligible for visa sponsorship.

About Chainalysis

Blockchain technology is powering a growing wave of innovation. Businesses and governments around the world are using blockchains to make banking more efficient, connect with their customers, and investigate criminal cases. As adoption of blockchain technology grows, more and more organizations seek access to all this ecosystem has to offer. That’s where Chainalysis comes in. We provide complete knowledge of what’s happening on blockchains through our data, services, and solutions. With Chainalysis, organizations can navigate blockchains safely and with confidence.

You belong here. 

At Chainalysis, we believe that diversity of experience and thought makes us stronger. With both customers and employees around the world, we are committed to ensuring our team reflects the unique communities around us. Some of the ways we’re ensuring we keep learning are an internal Diversity Committee, Days of Reflection throughout the year including International Women’s Day, Harvey Milk Day, World Humanitarian Day, and UN International Migrants Day, and a commitment to continue revisiting and reevaluating our diversity culture. 

We encourage applicants across any race, ethnicity, gender/gender expression, age, spirituality, ability, experience and more. If you need any accommodations to make our interview process more accessible to you due to a disability, don't hesitate to let us know. You can learn more here. We can’t wait to meet you.