Accounts Payable Supervisor (1654) – Finance and Accounting - San Francisco Recreation and Parks

Application Opening: October 18, 2024

Application Deadline: Apply Immediately. Application filing will be open at least through November 1, 2024, and will close any time thereafter.

Contact: For questions about this position or how to apply, please contact Absar Khan at [email protected]

About Us

Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park.  Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park rangers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city

Under general direction of the Finance and Accounting Operations Manager, the 1654 Accounts Payable Supervisor directs and manages the Accounts Payable unit in Finance and Accounting Operations. This position will lead improvements in processing, reporting, auditing, automating and unit management efforts for accounts payable. This position will lead multiple short-term projects and high-level tasks.

Essential Functions:

Expense Reimbursements

• Lead and develop training manuals to transition program areas to submit expense reports on their own.
• Assess and propose improvement to expense reimbursement process related to new electronic form, expense report, and tracking.
• Propose modifications to existing policies and procedures to ensure alignment of expense reimbursement processes with the Controller’s Policies and Procedures.

Collaboration with Program Areas and Automation of Invoice Processing

• Analyze and recommend procedures to Purchasing unit and individual program areas in liquidating outstanding purchase order encumbrances.
• Develop and implement an automated invoice approval process in partnership with RPD’s Information Technology unit and Department of Technology (DT).
• Assess and improve efficiency of invoice processing and tracking.

Automation and Digital Transformation

• Continuously automate reports for periodic use in managing, forecasting, and reporting, for use by accounts payable unit and RPD divisions.
• Continuously create or update manuals for fiscal quarterly and year-end closing procedures related to accounts payable responsibilities.
• Digitally transform all documented processes to a paperless approach.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification 1654-Accountant III | City and County of San Francisco (sf.gov).   

Minimum Qualifications:

1. A baccalaureate degree from an accredited college or university, preferably with major course work in accounting, finance, business administration, or related field. Such education must include eighteen(18) semester units or twenty-four ( 24) quarter units of coursework in accounting. AND

Four (4) years of professional accounting which includes analysis or problem solving. Experience must include: Working with an automated financial system, (preferably a government system) performing difficult and responsible accounting, as well as preparing financial records and reports. OR

2. City and County of San Francisco Employees with four (4) years of professional accounting experience including experience as a 1652 Accountant II.

Substitution:

A Master's degree in accounting, business administration, computer information systems, public policy, or a closely related field may be substituted for one year of work experience.

(One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hours work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.)

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are referred for hiring.

• Accounts Payable experience.
• Supervisory experience.
• Working knowledge of the City’s PeopleSoft Financial System.
• Strong work ethic, interpersonal, oral and written communication skills.
• Excellent analytical, reconciliation, and organizational skills.
• Self-starter, a team player, and detailed oriented.
• Ability to prioritize multiple and competing assignments to meet deadlines. Flexibility and adaptability.

Verification of Experience and Education:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

Selection Process:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates' qualifications.  Only those applicants who most closely meet the needs of the Department will be invited to move forward in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Appointment Type:  Full time.  Permanent Exempt appointment (up to 3 years).  This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Salary: $117,676 - $143,000 year

Additional Information Regarding Employment with the Recreation and Park Department

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit Careers with purpose | City and County of San Francisco (sf.gov) and begin the application process.

• Select the “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses @sfgov.org and @smartrecruiters.com. 

Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Race and Social Equity Statement
We believe that parks and open space in San Francisco provides the opportunity to model equitable access for all.  With this belief, San Francisco became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. The Recreation and Park Department’s goal is to close the gaps and improve equity and access to quality parks and open space, and recreation activities for historically marginalized communities.

We envision a department that proactively infuses racial and social equity in its internal operations.  With a multi-disciplinary team of talented individuals - gardeners, recreation leaders, park rangers, custodians, craft shop personnel, park and recreation managers and more, the department is committed to doing its part to provide equitable access to parks and programs for all the communities we serve to enjoy, as well as foster a work environment where our differences are celebrated, and everyone has what they need to thrive regardless of their race, age, ability, gender, sexual orientation, ethnicity, or country of origin.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.