Principal Administrative Analyst II - Grants and Reporting (Partnerships) - SF Recreation & Parks (1825-153724)

This is a Position-Based Test conducted in accordance with the Civil Service Rule 111A.

• Application Opening: March 11, 2025
• Application Deadline: Announcement may close at anytime after 5:00 pm on March 20, 2025.
• Recruitment ID: 153724/ RTF0153723

ABOUT US
Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park.  Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our Department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park rangers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

Reporting to the Director of Partnerships, the Principal Administrative Analyst II - Grants and Reporting is responsible for managing the day-to-day administration of identifying, soliciting and stewarding philanthropic gifts and grants to run hundreds of millions of dollars in projects that support the Recreation and Park Department’s (RPD's) goals and objectives. This position is also responsible for developing strategies to philanthropically fund Department priorities and for assisting with compliance with City rules regarding public-private partnerships.

Essential duties include:
• Administering, monitoring, and coordinating complex grant awards and deliverables for RPD programs and capital projects, ensuring accurate financial tracking and documentation of grant milestones.

• Collaborating with RPD management and staff, stakeholders, and community groups to develop funding strategies, support major campaigns, and secure government and foundation grants to improve San Francisco parks.

• Interfacing with Finance staff and external partners (including community groups) to ensure accountability to funders and maintain transparent financial stewardship.

• Leading the implementation of significant public-private partnerships, including campaign strategies, budget management, and compliance with City grant approval processes including presenting resolutions and other legislation to the Board of Supervisors as required.

• Tracking and monitoring philanthropic prospects and solicitations and ensuring compliance with reporting requirements regarding private and public donations.

• Advising and coordinating with the Capital and Planning Division on eligibility for Public Capital and Programming Grants, as well as assisting with the development of tracking budgets for public-private initiatives.

• Overseeing the philanthropic and operational aspects of major projects such as the Crocker Amazon Park renovation, including tracking use of private funds and ensuring coordination with Capital Finance Division for budgetary accuracy.

• Tracking, analyzing, forecasting and making recommendations regarding use of private funds, such as for the India Basin Waterfront Park public-private partnership.

• Supervising, training, and mentoring staff, establishing clear work plans and performance metrics aligned with division objectives. Such work may include supporting public grant proposals and philanthropic expenditure reconciliation.

• Preparing and submitting required public reports to the Board of Supervisors, Ethics Commission and other oversight bodies regarding charitable donations and ensuring adherence to operational policies and procedures for efficient division management. This responsibility includes evaluating and interpreting a number of new ethics and reporting laws adopted since 2020.

• Performing related duties as assigned.

1. Possession of a Baccalaureate Degree from an accredited college or university; AND

2. Seven (7) years of full-time equivalent experience performing professional level analytical work.  Qualifying professional-level analytical work must include two (2) years of complex grant analysis and management experience.  Any remaining experience must be in one or more of the following: analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

SUBSTITUTION
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.  The substitution does not apply to the required two (2) years of complex grant analysis and management experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Notes:

• The above minimum qualifications reflect a special condition associated with the position to be filled.  It may differ from the standard minimum qualifications associated with this classification.
• One-year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week).
• Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

DESIRABLE QUALIFICATIONS
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• At least five (5) years of experience managing public-private partnerships, including campaign strategies, budget management, and grant approval processes for organizational compliance.
• Experience managing philanthropic donations.
• Project management experience, preferably in a public parkland setting.
• Possession of a master’s degree in public or business administration, public policy, or a related field.  
• Ability to analyze and synthesize a large amount of data.
• Extensive experience with building spreadsheets and power point presentations.
• Ability to work effectively with staff, management, officials, representatives of other agencies, stakeholders, contractors, and the general public.
• Ability to plan, organize, assign, direct, and monitor the work of and evaluate the activities of staff.
• Excellent oral and written communication skills.

VERIFICATION
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Failure to provide the required verification when requested may result in rejection of application and/or removal from eligibility for referral and appointment in this class.  More information can be found at: Recruitment Details | Department of Human Resources

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

SELECTION PROCEDURE
Supplemental Questionnaire: (Weight: 100%)
Candidates who meet the minimum qualifications will be sent a Supplemental Questionnaire designed to measure knowledge, skills and/or abilities required for this position.  Responses to the questionnaire will be reviewed and rated by a panel of subject matter experts and are subject to verification.

A passing score must be achieved on the Supplemental Questionnaire in order to be placed/ranked on the Eligible List.  Candidates will be placed on the eligible list in rank order according to their final score.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

Eligible List Duration:  The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246.  Search that document by title or job code to see which departments use the classification.

Certification Rule:  The certification rule for the eligible list resulting from this examination will be Rule of Ten.  The hiring department may conduct additional selection processes to make final hiring decisions.

Terms of Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/.]  The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Position Based Testing Information
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Candidates for positions with the San Francisco Recreation & Parks Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the “I’m Interested” or “Apply Now” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, @smartrecruiters.com, and @[email protected]).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Stacy Chung at [email protected].

Race and Social Equity Statement
We believe that parks and open space in San Francisco provides the opportunity to model equitable access for all.  With this belief, San Francisco became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. The Recreation and Park Department’s goal is to close the gaps and improve equity and access to quality parks and open space, and recreation activities for historically marginalized communities.

We envision a department that proactively infuses racial and social equity in its internal operations.  With a multi-disciplinary team of talented individuals - gardeners, recreation leaders, park rangers, custodians, craft shop personnel, park and recreation managers and more, the department is committed to doing its part to provide equitable access to parks and programs for all the communities we serve to enjoy, as well as foster a work environment where our differences are celebrated, and everyone has what they need to thrive regardless of their race, age, ability, gender, sexual orientation, ethnicity, or country of origin.

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.