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Discovery Specialist

Job Description

The New York County District Attorney's Office has multiple openings for Discovery Specialists in its Case Management Services department (CMS). CMS is responsible for the operations, administrative, data entry, data, and discovery analysis for the entire office. CMS ensures and assists the practitioners of the office with the prosecution of crimes in Manhattan and beyond, including homicides, domestic violence, assaults, narcotics cases, as well as various misdemeanors and felonies. The department works with other criminal justice stakeholders, such as, but not limited to the NYPD, The Unified Court System of New York, Corporation Counsel, various non-profits, and others. In this position, the Discovery Specialist is responsible for providing highly skilled support to CMS and the office, as well as the CMS managers.


Responsibilities include but are not limited to:

- Serves as a centralized resource for the tracking of electronic evidence and works directly with members of the NYPD, OCME , FDNY and including Assistant District Attorneys (ADAs) to execute tasks related to data tracking and production of discovery materials office wide.
- Coordinate with ADAs regarding production of discovery materials /documents and help identify what discovery materials /documents are needed from the NYPD, OCME and FDNY.
- Provides support for all stages of the eDiscovery process including preservation, collection, processing and preparing ESI (electronically stored information) for distribution to the ADAs.
- Assist with the entire e-Discovery process, from ingestion, production of e-Discovery materials, and through archiving.
- Liaise between our office and the Grand Jury, Clerks Office, and Court Clerks.
- Utilize Court Event Entry program (CEE) to enter all Grand Jury (GJ) events, true bill info, presentations, appearances, and indictment filing events.
- Request the Grand Jury minutes for all indicted cases.
- Create Supreme Court jackets.
- Preform end of term GJ auditing.
- Enter and audit Supreme Court cases into the CEE program.


In addition to the Minimum Qualification Requirements, candidates must possess the following:

- Bachelor’s degree from an accredited college.


Preferred Requirements/Skills:

- Ability to work overtime on short notice.
- Excellent organization, communication, time management, writing and creative problem-solving skills are essential.
- Strong attention to detail and high concern for data accuracy.
- Ability to update and edit existing proprietary databases.
- Ability to work with frequent interruptions and adapt to changes in workflow.
- Ability to follow directions and apply proper policies, procedures, and guidelines.
- Literacy in computer applications, Microsoft Suite; Excel required; knowledge of SQL, CIS, and other City oriented systems.
- Proficiency in Internet search strategies and techniques.
- Must be able to perform under pressure in a fast-paced environment, detail oriented and self-motivated and able to multi-task.
- Ability to interact with all levels of staff, law enforcement representatives, and outside visitors.
- Perform all assignments in an accurate, professional, and expeditious manner.


How to Apply:

- Apply with a Cover Letter and Resume.


Hours/Shift:

- Monday - Friday from 8:30 am to 4:30 pm.


Additional Information:

- Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
- Authorization to work in the United States is required for this position.

Qualifications

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Average salary estimate

$65000 / YEARLY (est.)
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$60000K
$70000K

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What You Should Know About Discovery Specialist, City of New York

If you're passionate about making a difference in the legal system, the New York County District Attorney's Office is looking for you! We have multiple openings for Discovery Specialists within our Case Management Services department. In this exciting role, you will be at the heart of operations that assist in prosecuting crimes across Manhattan, including serious cases like homicides and domestic violence. Your day-to-day will involve a variety of essential tasks, from tracking electronic evidence and collaborating with departments like the NYPD and FDNY to ensuring meticulous data management. You will support Assistant District Attorneys by coordinating the production of vital discovery materials and navigating the complex e-Discovery process. As a Discovery Specialist, you'll also be the conduit between our office and important legal entities, including the Grand Jury and various court offices, ensuring everything runs smoothly. We value detail-oriented individuals with strong communication and organizational skills. Your ability to thrive under pressure and adapt to a fast-paced environment will be essential. With a degree in hand and a keen eye for data accuracy, you will help shape the future of justice in New York City. Together, we can build a safer community while advancing your career in an inclusive and supportive workplace. If this sounds like a fit for you, submit your cover letter and resume today!

Frequently Asked Questions (FAQs) for Discovery Specialist Role at City of New York
What are the primary responsibilities of a Discovery Specialist at the New York County District Attorney's Office?

As a Discovery Specialist at the New York County District Attorney's Office, your primary responsibilities encompass a wide range of tasks that support the Case Management Services department. You will track electronic evidence, collaborate with law enforcement agencies like the NYPD and FDNY, and assist Assistant District Attorneys in gathering necessary discovery materials. Furthermore, you will play a crucial role in the eDiscovery process, including the preservation and processing of electronically stored information (ESI). Your expertise will also be vital in maintaining database accuracy and liaising with various court offices.

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What qualifications do I need to apply for the Discovery Specialist position at the New York County District Attorney's Office?

To qualify for the Discovery Specialist position at the New York County District Attorney's Office, you need to have a bachelor's degree from an accredited college, alongside relevant experience in community-focused work. Other preferred qualifications include exceptional organizational skills, proficiency in Microsoft applications (especially Excel), and a strong attention to detail. Experience with SQL and a knack for adapting to changing workflows will be beneficial. A keen ability to communicate effectively and perform under pressure is also essential.

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Is there an opportunity for career growth as a Discovery Specialist at the New York County District Attorney's Office?

Yes, a Discovery Specialist position at the New York County District Attorney's Office is an excellent stepping stone for career growth within the legal field. With commitment and proven abilities, individuals can transition into more advanced roles within Case Management Services or other departments in the office. The environment is supportive of professional development, and promotions require a demonstrated history of performance and a solid understanding of the office's operations and legal processes.

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What software skills are preferred for a Discovery Specialist at the New York County District Attorney's Office?

Candidates for the Discovery Specialist position at the New York County District Attorney's Office should possess strong computer literacy and proficiency in various software applications. A working knowledge of Microsoft Suite, particularly Excel, is essential. Familiarity with Internet search strategies and techniques is required, along with the ability to manage proprietary databases efficiently. Exposure to SQL and City-oriented systems further enhances your candidacy for this role.

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What is the work schedule for a Discovery Specialist at the New York County District Attorney's Office?

The typical work schedule for a Discovery Specialist in the New York County District Attorney's Office is Monday through Friday, from 8:30 AM to 4:30 PM. While this schedule allows for routine hours, candidates should also be prepared for the possibility of working overtime on short notice, especially during critical cases where timely processing of discovery materials is crucial.

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Common Interview Questions for Discovery Specialist
Can you describe your experience with electronic evidence tracking as a Discovery Specialist?

Highlight specific tools and methods you've used for tracking electronic evidence, demonstrating your familiarity with the processes involved in maintaining precise records and working with law enforcement agencies.

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What steps would you take to manage the eDiscovery process efficiently?

Detail your understanding of the eDiscovery lifecycle, emphasizing steps such as effective preservation, collection, processing, and preparation of data for distribution. Share any tools and software you are familiar with that aid in this process.

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How do you ensure accuracy and attention to detail in your work?

Discuss techniques or strategies you use to minimize errors in data entry and document management. Highlight experiences where your attention to detail made a difference in past roles.

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Describe a situation where you had to adapt to a sudden change in workflow.

Share an example that illustrates your flexibility and problem-solving skills, focusing on how you managed to adapt while maintaining the quality of your work.

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How would you handle multiple priorities and tight deadlines?

Outline your time management strategies, and discuss methods you employ for prioritizing tasks effectively. Mention any tools or systems you use to keep track of deadlines.

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Can you explain the importance of liaising between various stakeholders in this role?

Discuss the significance of communication in a Discovery Specialist position, emphasizing how effective interaction with law enforcement, court officials, and internal teams contributes to a smoother operational flow.

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What experience do you have with database management?

Talk about your prior experience with database management, specifying the types of databases you've handled, along with any skills you've developed in updating and editing data accurately.

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How do you stay informed about changes in discovery laws and procedures?

Share the resources you rely on, such as legal journals, continuing education courses, or professional organizations, to stay current with discovery laws and best practices.

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What would you do if you discovered a significant error in a discovery document?

Describe your approach to addressing errors in a timely and professional manner, emphasizing the importance of transparency and communication with your team and stakeholders.

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Why do you want to work as a Discovery Specialist in the New York County District Attorney's Office?

Articulate your passion for the field and your desire to contribute to the legal system in Manhattan, focusing on how your skills and values align with the mission of the District Attorney's Office.

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Our Mission To work to eliminate ageism and ensure the dignity and quality-of-life of New York City’s diverse older adults, and for the support of their caregivers through service, advocacy, and education. Strategic Goals To foster independence...

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DATE POSTED
December 28, 2024

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