Special Assistant and Briefing Coordinator

Manage the Commissioner’s calendar, including scheduling meetings, appointments, and events, ensuring that all engagements are well-organized and conflicts are minimized. Organize and prepare materials for meetings, including agendas, briefings, and follow-up actions. Act as a point of contact between the Commissioner’s office and internal departments, external partners, and stakeholders, maintaining positive working relationships.Coordinate with other NYC DOT staff and senior officials to facilitate smooth communication and collaboration across the agency. Lead daily scheduling calls, ensuring that the Commissioner’s time is efficiently managed and that all necessary meetings and events are appropriately coordinated. Prepare DMO decks, compiling necessary information and materials to support the Commissioner’s decision-making process. Assist in the planning and execution of special projects and initiatives led by the Commissioner. Perform additional task as assigned by the Commissioner or other senior leadership to support the efficient operation of the office and advance the broader goals of NYC DOT.

Qualification Requirements

1. Graduation from an accredited community college with an associates degree with a major in executive secretarial work and one year of experience as a secretary; or

2. Graduation from an accredited college with a baccalaureate degree and one year of experience as a secretary; or

3. A satisfactory equivalent combination of education and experience.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.