Executive Assistant to the CFO

About Clearspace

Our mission at Clearspace is to make better spaces available to more people. We are disrupting the commercial real estate industry by reimagining how offices are designed, built and delivered. As a construction-tech startup built by a group of industry outsiders, we have developed solutions to materially reduce the cost of and simplify commercial construction. We work with Canada's largest landlords and have been involved in a number of Toronto's largest office transactions. You’ll work with an incredible team of smart, driven individuals to re-think how office space is delivered. Join us, as we change an industry and make awesome workplaces accessible to more companies.

About the role

As the executive assistant to the CFO, this role requires an exceptionally organized, adaptable, and proactive professional dedicated to managing the comprehensive agenda and overseeing the operations of the Finance & Operations function.

The ideal candidate will possess a proven ability to manage complex scheduling, implement business strategies, work on special projects, and resolve issues efficiently.

You will be well-embedded within the group and play a critical role in ensuring their organizational effectiveness, including the maintenance and enhancement of current processes and operations, and roll-out of new initiatives.

• Manage the professional schedule and correspondence for internal and external engagements, and acting as a point of contact and liaison for the CFO with both internal and external stakeholders.
• Oversee the operations of the Finance & Operations function. This includes owning specific initiatives, managing communications, systems management and maintenance, and cross division coordination as necessary.
• Lead and support initiatives, and facilitating action items and ensure execution on behalf of the Finance & Operations function. This includes:
• Creating and maintaining reports, systems, and processes to streamline operations by identifying inefficiencies and proposing improvements.
• Support the roll-out, maintenance, and enhancement of the ERP.
• Own all insurance and contracting functions, working closely with General Counsel and third-party advisors.

• Exceptional organization, time management, and multitasking skills; 
• Bias for action and strong attention to details;
• Demonstrated ability to lead and manage projects from inception to completion, ensuring alignment with business goals; 
• Outstanding written and verbal communication skills, with ability to draft professional emails and documents;
• Positive and driven attitude, with willingness to learn and improve processes;
• Ability to read and analyze profit and loss and balance sheet statements is required; and 
• Excellent communication skills and the ability to manage stakeholder relationships effectively.  

About The Way We Work

An inclusive working environment and a vibrant company culture are at the heart of Clearspace.

These values describe who we are as Clearspacers.

Integrity First - We do the right thing, even when no one is watching.

Grit - We don’t give up when it’s tough. We get back up after we fail.

Treat People Well - We build relationships based on respect and transparency.

Ownership - We take the initiative, own the results.

Continuous Improvement - We push our limits to be better. We are never complacent.

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. We currently employ a hybrid work model to offer our team choice and flexibility to accomplish their best work. Join us and build something incredible!

PS — We don't work with assholes.