Executive Assistant

Coconut VA is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. In this pivotal role, you will be responsible for managing day-to-day operations, coordinating schedules, and facilitating effective communication between departments. The ideal candidate will possess exceptional multitasking abilities and strong attention to detail, ensuring that executive functions run smoothly and efficiently. You will handle a variety of administrative tasks including calendar management, travel arrangements, meeting coordination, and document preparation. Additionally, you will serve as a gatekeeper and point of contact for internal and external stakeholders, embodying the professional standards and values of our company. If you thrive in a fast-paced environment and are dedicated to supporting the operations of a dynamic team, we encourage you to apply and become a part of Coconut VA.

Responsibilities

• Manage executive calendars and schedule meetings effectively.
• Coordinate travel arrangements and itineraries for executives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and prioritize incoming communications and requests.
• Assist in project management and execution of key initiatives.
• Maintain confidential information with discretion and professionalism.

• Proven experience as an Executive Assistant or similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other office management software.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and attention to detail.
• Bachelor's degree in Business Administration or a related field (preferred).

• Private Health Insurance
• Paid Time Off
• Work From Home