Accounts Payable / Receivable _ Honey

Company DescriptionAbout Collabera:Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)Collabera listed in GS 100 - recognized for excellence and maturityCollabera named among the Top 500 Diversity Owned BusinessesCollabera listed in GS 100 & ranked among top 10 service providersCollabera was ranked:32 in the Top 100 Large Businesses in the U.S18 in Top 500 Diversity Owned Businesses in the U.S3 in the Top 100 Diversity Owned Businesses in New Jersey3 in the Top 100 Privately-held Businesses in New Jersey66th on FinTech 10035th among top private companies in New Jerseyhttp://www.collabera.com/about_us/accolades.jspCollabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.Job DescriptionResponsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Gathers purchase orders, charge slips, sales tickets etc, and prepares payments.Accounts Receivable;1) Post cash deposita) make adjustments to customer accountsb) apply credits to accountsc) issue refund checks2) Put together customer invoicesa) watch for special invoicing instructions, follow accordinglyb) prepare originals and salesman copies for mailingc) order microfilm listings of cleared invoicesd) pull cleared invoices from microfilm listing to prepare for scanninge) rotate invoices files when neededAccounts Payable;1) Enter invoices into system for paymenta) send any questions regarding invoices to sourcing by filling out yellowsheet stating reason for differencesb) run checks for payment to vendorsc) acquire approval on invoicesd) file invoices in to be paid cabinet to await paymente) file invoices in paid cabinets once checks have ranf) update paid files as needed, adding new vendor files, removing forstorage on a yearly basisg) review invoices once entered to check payment dates and discountsh) prepare checks for mailing to vendorsi) review vendor statements, call for invoice copies if needed2) Maintain PSO entriesa) create debit memos from PSO's entered once receive paperwork ofshipmentb) apply debit memos to vendor accounts, provide proof of valid debitmemo, tracking number, return authorization numbersc) keep shipping and sourcing updated on status of PSO's not yetreceived3) Sales and Use Tax returns;a) run queries and collect data for sales tax returnsb) apply gathered data and into excel spreadsheetsc) verify data is correct and totals matchd) run AS/400 programs to plug in data to go with data on queriese) run several different programs to verify tax totalsf) enter data into a spreadsheet and prepare to e-mail to Honeywell tax partnersMiscellaneous Duties;1) Answer phones from vendors pertaining to payment status of invoices2) Work closely with all departments concerning invoices needing payment3) Handle W-9's:a) Make sure W-9 information has been entered into system, then file4) Back-up for entering time sheets and freight bills5) Sort and pass out mail for accounting department6) Handle "special projects" as they arise7) Entering netting thru BMG Bank for intra company bills, once done spread payments thru our system to clear invoices for Accounts Receivable and Accounts Payable, e-mail different Honeywell divisions amounts of netting8) Back up on Invoicing (See Michelle Clark)Responsible for: Entering AP invoices into JD Edwards internal GL accounting system.Process Sales tax (we will probably train this person down the road on this)Posting cash receipts to ARProcessing Vendor Credit Memos (PSO's)Work with the production team on inventory related issuesAR functions (process internal shipping documents and print invoices)Work with purchasing/sourcing department to troubleshoot invoices and deal with vendorsQualificationsRequired Qualifications:Must have experience with MS Excel.Preferred Qualifications:BA Accounting or AA accountingDOS experience is a plusAdditional InformationAll your information will be kept confidential according to EEO guidelines.