Analyst General Business 1 - Contract Management

Business Analyst - Contract Management\tLocation: Hybrid in San Antonio, TX\tSchedule: Monday-Friday 8am-5pm\tDuration: 2 years\tPay rate: $22-$28/hrJob Description:Join our centralized Contract Management team, where you’ll play a crucial role in developing and overseeing contracts across various business areas. Your responsibilities will include assisting with the procurement process, monitoring contract spend and expiration, scoping and distributing work, tracking cost commitments, verifying and processing invoices, and developing standardized reports. You’ll also help track metrics for business processes, collect and document business requirements, and support relationships with business and contractor counterparts. Your insights and benchmarks will help improve financial and operational performance.Responsibilities:\tPrepare purchase requisitions and solicitation requests (RFP, RFQ, RFI), lead bid/proposal reviews, and obtain necessary approvals for all contractual forms.\tCreate accurate, complete, and strategic purchase requisitions and supporting documents before contract development by the Procurement team.\tRegularly interact with Contractors/Suppliers, Contract Managers, Procurement, and Accounts Payable to ensure accurate and timely invoice validation and payment.\tPlan and facilitate meetings, including preparing related materials and communications.\tUse effective interpersonal and communication skills to build constructive relationships with employees, customers, vendors, business units, and other stakeholders.\tAccurately process invoice workflows by validating rates, work performed, and deliverables according to contract documents.\tWork with Contractors/Suppliers to resolve invoice discrepancies and other invoice-related issues.\tPerform service entry sheet tasks and process MYID security requests for contractors.\tClose tracked cost commitments when invoices are paid and track and log POs issued with cost estimates and invoice payment status.\tPrepare contractor spend summaries using pivot tables.\tPerform other duties as assigned.Knowledge and Abilities:\tBasic knowledge of fundamental concepts, practices, and procedures in a specialized field.\tAbility to prioritize, organize work, and make occasional exceptions.\tAbility to multi-task critical work assignments in a fast-paced environment professionally.\tWell-developed written and verbal communication skills for interaction with all levels of personnel.\tAbility to meet goals and objectives with minimal direct supervision.\tEffective interpersonal and customer service skills.\tAbility to make recommendations and independent decisions.\tStrong analytical and problem-solving abilities.\tAbility to interface with high levels of leadership.\tDemonstrated ability to forge strong relationships across levels and organizational lines of business.\tProficient in Microsoft Office Suite, including word processing, spreadsheets, databases, presentation software, email, and scheduling.Required Qualifications:\tHigh School Diploma or GED\tAttention to detail\tData analysis\tEffective communication skills\tProficiency in Excel\tExperience in procurement and contract management\tCost trackingPreferred Qualifications:\tBachelor’s degree in Business Administration, Technology, Accounting, Finance, or a related field.\tKnowledge of SAP or Oracle is preferred.\tExperience in Procurement, Accounts Payable, Contract Management, or Procure to Pay processes.EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.